Assistant Manager- Facility & Administration

Sj Contracts; Pune District; On-site; INR 1,800,000 - 3,000,000; Full time

Job summary

Sj Contracts is seeking an Assistant Manager Administration to oversee end-to-end Labour Camp Administration, facility management and government liaisoning across East Zone construction projects with extensive travel. The role requires strong leadership in coordinating with internal teams, vendors and authorities to ensure compliant, safe and uninterrupted administrative support at multiple project sites.

You will manage camp operations, security, MIS reporting and documentation, while ensuring

Qualifications

• Graduate/Postgraduate in any discipline is required.
• Certification in Administration/Facility Management will be an added advantage.
• 8–10 years of relevant experience in Construction/Infrastructure/Real Estate preferred.

Responsibilities

• Labour Camp & Welfare management across sites including accommodation, sanitation, water and cleanliness.
• Manage site facilities, guest houses, civil, electrical and utility services maintenance.
• Liaisoning with Police, RTO and government authorities for permissions, inspections and renewals.
• Coordinate security arrangements and incidents across camps and project sites.
• Manage vendors for housekeeping, security, accommodation and facility maintenance; monitor SLA compliance.
• Maintain compliance with SOPs, EHS and statutory requirements; support audits and inspections.
• Prepare MIS, reports and business correspondence; ensure timely escalation and closure of matters.
• Coordinate with Project Management, HR & Admin, EHS, Security, Finance and Government authorities.

Skills

Labour Camp & Facility Management

Police/RTO/Government Liaisoning

Security & Incident Management

Vendor/Contractor Management

Stakeholder Coordination

MIS, Documentation & Reporting

Business Correspondence & Drafting

Negotiation & Problem Solving

Crisis Management & Decision Making

MS Office

Education

Graduate/Postgraduate in any discipline

Certification in Administration/Facility Management

Tools

MS Office

Job description

Assistant Manager Administration

Location: Multiple Project Sites (Travel Required)

Reporting To: Head – Facility & Administration

Job Summary

Responsible for end-to-end Labour Camp Administration, Facility Management, Liaisoning, Security Coordination, Worker Welfare, Compliance and Site Administration across East Zone construction projects, ensuring safe, compliant and uninterrupted administrative support through effective coordination with internal teams, vendors, contractors and external authorities.

Key Responsibilities

1. Labour Camp & Worker Welfare

• Manage end-to-end labour camp operations including accommodation, sanitation, hygiene, drinking water, toilets, housekeeping, waste management and utilities.
• Monitor labour strength, occupancy, discipline and unauthorised stay/movement.
• Supervise Camp Bosses/Camp Administrators and ensure effective camp operations.
• Coordinate worker welfare initiatives including health check-ups, awareness programmes, crche/children welfare facilities, wherever applicable.
• Conduct regular/surprise camp inspections and ensure timely closure of observations.

2. Facility & Site Administration

• Manage site facilities, staff accommodation, guest houses and labour camp infrastructure.
• Ensure timely maintenance of civil, plumbing, electrical, water supply, sanitation and utility services.
• Coordinate with Project, Engineering/MEP and other departments for facility-related requirements.
• Ensure availability of essential administrative and welfare facilities at project sites.

3. Police, RTO & Government Liaisoning

• Handle liaisoning with Police, Traffic Police, RTO, Municipal, Labour and other Government/Local Authorities.
• Coordinate police patrolling, worker/vendor verification and security-related support.
• Facilitate permissions for heavy/special vehicle movement, traffic control and material movement, wherever required.
• Coordinate RTO-related matters including vehicle registration, permits, fitness, insurance, road tax and renewals.
• Manage official correspondence, inspections, permissions, renewals and follow-ups with authorities.

4. Security & Incident Management

• Coordinate security arrangements and discipline across labour camps and project sites.
• Handle theft, fights, labour disputes, local disturbances, accidents, emergencies and other incidents in coordination with Security, Project and HR teams.
• Coordinate with Police and authorities for investigation, documentation and lawful resolution of incidents.
• Maintain incident records, follow-up actions and closure reports.
• Identify security risks and implement appropriate preventive measures.

5. Vendor & Service Management

• Manage vendors/service providers for housekeeping, security, accommodation, sanitation, facility maintenance and other administrative services.
• Monitor service quality, manpower deployment, scope/SLA compliance and performance.
• Verify and process vendor bills/invoices and maintain relevant records.
• Support cost control, budgeting, negotiation and vendor performance evaluation.

6. Compliance, Audit & Documentation

• Ensure compliance with applicable company SOPs, labour camp standards, EHS requirements and statutory requirements.
• Coordinate CREDAI, CASA, ISO, IMS, client and other audits/inspections and ensure timely closure of observations.
• Maintain camp, facility, liaisoning, incident, statutory and inspection records.
• Maintain trackers for permissions, renewals, compliance, penalties/fines and corrective actions.

7. MIS, Reporting & Business Correspondence

• Prepare and submit Daily/Weekly/Monthly MIS covering labour camps, facilities, security, liaisoning, incidents and compliance.
• Draft official emails, letters, applications, reports and correspondence with internal and external stakeholders.
• Maintain registers, trackers, documentation and records in an organised manner.
• Ensure timely escalation, follow-up and closure of pending matters.

8. Stakeholder & Project Coordination

• Coordinate effectively with Project Management, HR & Admin, EHS, Security, Finance, Procurement, Contractors, Vendors and Government Authorities.
• Support new project mobilisation including labour camps, accommodation, security, housekeeping, utilities and administrative facilities.
• Ensure uninterrupted administrative support to project operations.
• Undertake any other responsibilities assigned by the Management from time to time.

Required Qualifications

• Graduate/Postgraduate in any discipline.
• Certification in Administration/Facility Management will be an added advantage.

Experience

• 8–10 years of relevant experience, preferably in Construction/Infrastructure/Real Estate.
• Experience in labour camp, facility, security, vendor/contractor and multi-site administration.
• Exposure to Police/RTO/Government liaisoning and incident management will be preferred.

Key Skills

• Labour Camp & Facility Management
• Police/RTO/Government Liaisoning
• Security & Incident Management
• Vendor/Contractor Management
• Stakeholder Coordination
• MIS, Documentation & Reporting
• Business Correspondence & Drafting
• Negotiation & Problem Solving
• Crisis Management & Decision Making
• MS Office – Excel, Word, PowerPoint & Outlook

Travel Requirement

• Extensive travel across East Zone project sites as per operational requirements.
• Comfortable working in a field-oriented, multi-project construction environment.

Desired Competencies

• Strong leadership and team coordination
• Excellent interpersonal and liaisoning skills
• Proactive and solution-oriented approach
• Strong execution, follow-up and ownership
• Accountability, integrity and professionalism
• Ability to handle sensitive incidents and challenging situations with maturity
• Ability to manage multiple priorities independently

Recommended Position Focus

Labour Camp Administration | Facility Management | Police/RTO & Government Liaisoning | Security & Incident Management | Compliance | Vendor Management | Site Administration | MIS & Reporting