Assistant Manager

L&T Finance; Bengaluru; On-site; INR 350,000 - 480,000; Full time

Job summary

L&T Finance in Bengaluru is seeking an experienced office administrator to manage daily office operations, coordinate vendors, and ensure facilities are well maintained. The role supports executives with calendars, travel, and document preparation, while handling HR onboarding and compliance tasks.

The position requires strong organizational skills, cross-team collaboration, and the ability to streamline processes in a fast-paced IT environment.

Qualifications

• Experience in admin or IT company environment.
• Ability to manage multiple tasks and coordinate with cross-functional teams.
• Strong organizational and documentation skills.

Responsibilities

• Overseeing daily office administration tasks, including managing supplies, vendor coordination, and general upkeep.
• Ensuring the maintenance of office facilities and equipment.
• Maintaining records, reports, and filing systems.
• Assisting in audits.
• Ensure the Branch has all Compliance registrations and all certificates displayed at the Branch
• Managing calendars, scheduling meetings, and coordinating travel arrangements for executives and teams.
• Preparing documents, presentations, and reports as needed.
• Handling internal and external communications, including emails and correspondence.
• Serving as a point of contact between departments and facilitating smooth communication and workflow.
• Collaborating with cross-functional teams to streamline administrative processes.
• Assisting with HR functions such as onboarding and employee record management.
• Ensuring amenities are provided to staff working late or night shifts as per company policy.
• Workstation allocation to all new Joiners
• Monitoring office expenses and maintaining financial records.
• Handling statutory work such as obtaining factory licenses and other necessary permits, depending on the role scope.

Skills

Office management

Vendor coordination

Facilities maintenance

Documentation

Calendar management

Travel coordination

Internal communications

HR onboarding

Financial records

Audits support

Job description

Role & responsibilities

Role objective

• 1) Detailed duties and responsibilities
• 2) Office Management:
• 3) Overseeing daily office administration tasks, including managing supplies, vendor coordination, and general upkeep.
• 4) Ensuring the maintenance of office facilities and equipment.

Compliance and Documentation:

• 1) Maintaining records, reports, and filing systems.
• 2) Assisting in audits.
• 3) Ensure the Branch has all Compliance registrations and all certificates displayed at the Branch

Executive Support:

• 1) Managing calendars, scheduling meetings, and coordinating travel arrangements for executives and teams.
• 2) Preparing documents, presentations, and reports as needed.

Communication and Collaboration:

• 1) Handling internal and external communications, including emails and correspondence.
• 2) Serving as a point of contact between departments and facilitating smooth communication and workflow.
• 3) Collaborating with cross-functional teams to streamline administrative processes.

HR Support:

• 1) Assisting with HR functions such as onboarding and employee record management.
• 2) Ensuring amenities are provided to staff working late or night shifts as per company policy.
• 3) Workstation allocation to all new Joiners

Financial Administration:

• 1) Monitoring office expenses and maintaining financial records.
• 2) Handling statutory work such as obtaining factory licenses and other necessary permits, depending on the role scope.

Key interactions

• 1) Reporting to the Office Manager, Administrative Manager, or Director of Operations.
• 2) Working closely with various departments, including HR, IT, and Finance.

Preferred candidate profile

2-4 years of experience in a similar administrative role, preferably within an IT company