Assistant Facility Manager - Soft Services

JLL; Bengaluru; On-site; INR 900,000 - 1,200,000; Full time

Benefits offered by this job

Personalized benefits

Comprehensive benefits package

Job summary

Jones Lang LaSalle Incorporated, Deloitte Towers, Hyderabad, seeks a Facilities Management professional to provide administrative support and oversee FM services. The role covers helpdesk escalation, front desk and reception management, housekeeping oversight, cafeteria hygiene, and vendor coordination to ensure service excellence for the client.

The ideal candidate has a Graduate degree with 5–7 years in FM, strong English communication, teamwork, and a proactive approach to improvements.

Qualifications

• Graduate in any discipline.
• 5–7 years experience in facilities management.
• Excellent communication skills and ability to converse in English.
• Proven ability to function effectively as part of a team.
• Proven ability to initiate and follow through with improvement initiatives.

Responsibilities

• Provide administrative support to the Facilities Management team.
• Oversee Helpdesk process and escalation.
• Manage conferences/meetings of client including VIP visits.
• Oversee Reception, Front Office, and lobby upkeep.
• Ensure housekeeping standards and service delivery from HK vendors.
• Coordinate Cafeteria services and hygiene standards.
• Oversee vendor performance and attendance audits.
• Prepare weekly shift rosters for Helpdesk, Front Desk and Mailroom.

Skills

Communication skills

Teamwork

English proficiency

Education

Graduate in any discipline

Hotel/Building Management or Business desirable

Job description

JLL supports the Whole You, personally and professionally.Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.TITLEAFM – Soft ServicesBUSINESS UNITIntegrated Facilities ManagementLOCATIONDeloitte TowersREPORTING TOFacility ManagerPOSITION GOALS· To provide administrative support to the Facilities Management team at Deloitte, Hyderabad.· To ensure timely and accurate completion FM reports pertaining to Deloitte, Hyderabad.DUTIES & RESPONSIBILITIES· Be accessible for escalation of all FM related issues:Oversee the Helpdesk work process· Provide management advice to Helpdesk operators for escalated issues· Ensure planning and execution of all preparation required for Conferences / meetings of the client as well as VIP visits scheduled during the shiftOversee the Reception.· Oversee the Front Office function· Ensure visitors are promptly attended by the Front Office Executives (FOE)· Take rounds of the front office and lobby to ensure high standards of housekeeping and upkeep are maintainedOversee the Housekeeping Services· Overall service delivery assessment of HK vendor.· Coordination meetings with vendor for resolution of service issues· Evaluate vendor performance· Ensure that vendor manpower reports at site as per agreed terms and conditions.· Undertake audit of the attendance and check their grooming.Oversee Cafeteria Services· Ensure that the caterers are maintaining highest standards of hygiene in the services area· Ensure that the quality and quantity of the food supplies are meeting the requirements· When the food supplies run out, escalate the matter to the caterers’ management immediately and make swift alternate arrangements. In such a scenario communicate with the users and provide alternate solutions and appease them· Overall coordination with all service providing vendors.· Take rounds of the facility regularly to identify issues in Housekeeping, Maintenance, Cafeteria etc and initiate immediate rectification actions· Prepare weekly shift rosters for Helpdesk, Front Desk and Mailroom and communicate in advance to the staff and transport divisionEMPLOYEE SPECIFICATIONS· Graduate in any discipline· 5 – 7 years experience in facilities management· Tertiary qualifications in hotel management / building management and/or business desirable.· Excellent communication skills and ability to converse in English.· Proven ability to function effectively as part of a team· Proven ability to initiate and follow through withimprovement initiativesKEY PERFORMANCEMEASURES· Overall client satisfaction by achieving SLA targets· Timely resolution of helpdesk complaints· Effective team coordination of direct and vendor staff for efficient service deliveryIf this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements below. We’re interested in getting to know you and what you bring to the table!Personalized benefits that support personal well-being and growth:JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.About JLL –We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.