Assistant Company Secretary

Wagh Bakri; Ahmedabad District; On-site; INR 400,000 - 600,000; Full time

Job summary

Waghbakri Tea Group in Ahmedabad is hiring an Assistant Company Secretary. The role involves drafting agendas, notices, and minutes, and ensuring compliance under the Companies Act for the company and its group entities.

Fresher candidates may apply; a law degree is a plus. You will coordinate meetings, maintain statutory registers, and liaise with registrars and auditors as part of a dynamic corporate secretarial function.

Qualifications

• Company Secretary with minimum 1 year of post-qualification experience
• Fresher can also apply
• Law degree would be an added advantage

Responsibilities

• Prepare draft Agenda, Notes to Agenda, Notice for Board, Committees and General Meetings, and circulate agenda papers to Directors and stakeholders
• Assist in conducting Meetings of Board and Committees, AGM, EGM and other statutory meetings as per the Companies Act
• Maintain Minutes of Meetings and statutory registers as per Companies Act requirements
• Plan for and ensure timely statutory compliance for the Company and group entities, including E-filing of forms/returns under applicable laws
• Update CS compliance in the company compliance tool regularly
• Prepare Notice of General Meetings and Directors Report for the Annual Report, coordinating with internal departments
• Support CSR compliance review and monitoring
• Coordinate with Registrar and Share Transfer Agent on share matters
• Knowledge of Trademarks, Copyrights, Legal Metrology and Food Safety standards is preferred
• Liaison with attorneys, legal advisors and other authorities for secretarial matters
• Draft agreements and legal documents, review related party transaction documents under Companies Act 2013

Skills

Drafting skills

Analytical ability

Perseverance

Maturity

Enthusiasm

Learning attitude

Education

Company Secretary qualification

Law degree (optional)

Job description

Dear Candidate,

Greetings from Waghbakri Tea Group...

We are looking for Assistant Company Secretary -Ahmedabad location,

Role & responsibilities

• To prepare draft Agenda, Notes to Agenda, Notice for Board, Committees and General Meetings, & circulating the agenda papers to Directors & other stakeholders.
• Assist in conducting Meetings of Board & Committees thereof, AGM, EGM and any other statutory meetings as per the requirement of Companies Act.
• To timely maintain Minutes of Meetings of Board, Committees of Board, General Meetings and necessary records & statutory registers as per the requirements of the Companies Act.
• To pro-actively plan for various upcoming compliances and ensure timely Statutory Compliance for the Company (including all Group Companies/LLPs) under Companies Act & other allied laws including E-filing of Forms / Returns, all compliances related to Companies Act, 2013, LLP Act, 2008 and other corporate laws applicable to the Company (including Group Companies/LLPs).
• To ensure timely updation of various compliances pertaining to CS Department in the Compliance tool of the Company.
• To prepare Notice of General Meeting(s), Directors Report (forming part of Annual Report) and communication with various internal departments for preparation of Annual Report.
• To continuously review and monitor compliance related to CSR activities of the Company.
• To co-ordinate with internal and external stakeholders for Half Yearly Due Diligence Report to be submitted to various Bankers for various credit facilities availed/to be availed by the Company.
• Dealing and co-ordinating with Consultants, Lawyers, Secretarial Auditors, Company Law authorities and to ensure smooth functioning of the work related to Secretarial matters.
• To co-ordinate, follow-up & communication with Registrar and Share Transfer Agent for various shares related matters of the Company.
• Preferably should have knowledge related to Trademarks & Copyrights matters, Legal Metrology Act, Food Safety and Standards Act.
• To manage all matters of Group Companies/LLPs including liasioning with Attorneys, maintenance of records, correspondence etc.
• To draft all types of Agreements and other documents / legal papers/communications in consultation with Legal Advisors of the Company.
• To review various agreements/deeds/legal documents (including those related to borrowings) and sharing comments/inputs thereon.
• To ensure timely renewal/execution of various agreements related to Related Party Transactions under the Companies Act, 2013.
• Any other matter as may be instructed by the Management.

Preferred candidate profile

Qualification Required:

A Company Secretary with minimum 1 year of post-qualification experience.

Fresher can also apply. A degree in Law would be an added advantage.

Personal & Professional Traits:

Good drafting skills, analytical ability, perseverance, maturity, enthusiastic, positive & learning attitude.

Salary :- Best in Market