Company Secretary (Listed Entity)

The Bombay Burmah Trading Corporation; Mumbai City; On-site; INR 1,200,000 - 1,800,000; Full time

Job summary

The Bombay Burmah Trading Corporation in Fort, Mumbai invites a seasoned Company Secretary to lead secretarial compliance for a listed group. You will draft notices, minutes, and agendas, ensure statutory filings, and coordinate with auditors.

Ideal candidate has 6-9 years post-qualification experience as a CS in a listed company, with strong SEBI LODR knowledge and governance expertise, working Mon–Fri on-site.

Qualifications

• 6-9 years post-qualification experience as a Company Secretary in a listed company.
• Hands-on experience with SEBI LODR Regulations and stock exchange filings.
• Strong knowledge of corporate governance and regulatory disclosures.

Responsibilities

• Ensure secretarial compliance for group companies with notices, agendas, minutes as per SS-1/SS-2.
• Prepare Directors Report, Annual Return, consents and disclosures for Annual Report.
• Handle e-filings, ROC/MCA returns, and respond to regulatory queries.
• Coordinate SBO, CSR expenditures and capital-related documentation.
• Manage stock exchange disclosures, promoter transfers, and disclosures under regulations.
• Coordinate and assist secretarial and statutory audits; maintain statutory records.

Skills

SEBI (LODR) Regulations

Stock Exchange Filings

Corporate Governance

Listed Entity Compliance

Education

Company Secretary (CS)

Job description

Candidates applying for this role must have a minimum of 2.5 years of experience in a listed company in their current employment. Only candidates meeting this criterion will be eligible for consideration.

Location :- Fort

Work days :- Mon- Fri

Key responsibilities

• Ensure secretarial compliance for group companies, including:
  • Draft and despatch Notices, Agendas, Explanatory Statements, Detailed notes, and formal Minutes in strict accordance with Secretarial Standards (SS-1 and SS-2) and applicable laws.
  • Prepare the Directors Report, Annual Return, Shorter Notice consents, and related statutory disclosures for the Annual Report.
  • Preparation of various notes for top management, cases for opinion, resolutions, etc.
  • Handling e-filings, statutory returns, forms, and disclosures with ROC/MCA.
  • Responding to ROC, RBI and other regulatory queries from time to time.
• Ensure activity-based compliances and documentation, including:
  • Restructuring exercises such as merger, demerger, amalgamation, consolidation of capital and reduction of capital.
  • Documentation relating to borrowings from bankers, corporate guarantees, letters of comfort, mortgage/charge on land and pledge of shares.
  • Compliance relating to Significant Beneficial Ownership (SBO).
  • CSR expenditure and related compliances.
  • Rights Issue and Preferential Allotment of Equity/Preference Shares.
  • Issuance and redemption of debentures.
• Handle Stock Exchange disclosures and compliances, including:
  • Promoter inter-se transfer of shares of listed companies.
  • Sale/purchase in open market, bulk deals and block deals.
  • Pre- and post-trade disclosures/approvals.
  • Trading during window closure.
  • Annual promoter disclosures.
  • Filing of Form C, Form B and disclosures under SAST Regulations 29(1), 29(2) and Regulation 10.
  • Filing of SEBI reports.
• Handle documentation relating to credit rating of the Company, issuance of NCDs, giving advances and taking ICDs.
• Coordinate and assist with Secretarial Audit and statutory audit documentation.
• Handle compliance-related work for listed companies.
• Possess sound knowledge of SEBI (SAST) Regulations, SEBI (LODR), Listing Agreement and other statutory regulations applicable to listed companies.
• Conduct Board, General and Committee Meetings as required under the Companies Act, including issuance of notices, preparation of agendas and recording of minutes.
• Maintain, prepare and file necessary documents, registers, reports and returns under the Companies Act and other applicable statutory laws, rules and regulations.
• Liaise with government departments, consultants, RTAs, solicitors and advocates.
• Review and ensure accuracy of documentation and compliance with applicable laws, regulations and statutory requirements.
• Research legal and secretarial matters and assist in preparation of related documentation.
• Draft documents relating to Joint Ventures, Share Subscription/Conveyance, Leave & Licence Agreements, Power of Attorney, Non-Disclosure/Confidentiality Agreements, legal opinions and general correspondence.
• Prepare and file necessary documents and statutory returns.

Preferred candidate profile

Mandatory Requirements

• Candidate must have 6-9 years of post-qualification experience as a Company Secretary (CS), including experience in a Listed Company.
• Hands-on experience in SEBI (LODR) Regulations, Stock Exchange Filings, Corporate Governance, and Listed Entity Compliances is mandatory.
• Candidates without hands-on experience in managing listed entity compliances and SEBI LODR disclosures will not be shortlisted for this role.