Assistant Manager - Company Secretarial

InterGlobe Enterprises; Gurugram District; On-site; INR 900,000 - 1,500,000; Full time

Job summary

InterGlobe Enterprises Pvt Ltd in Haryana, Gurugram seeks a Company Secretary to handle secretarial compliance under the Companies Act, FEMA regulations and related laws. You will draft Notices, Agendas and Minutes and maintain statutory registers.

The ideal candidate holds ICSI membership, with 5–7 years post-qualification experience (LLB preferred). Proficiency in MS Office and secretarial software, strong communication, and meticulous attention to detail are essential.

Qualifications

• Membership of the Institute of Company Secretaries of India (ICSI) is required.
• Degree in Law (LLB) is desirable.
• Strong knowledge of Corporate Laws, FEMA regulations and related legislation.
• Excellent written and verbal communication skills.
• High level of target orientation and attention to detail.
• Strong interpersonal skills and ability to work collaboratively.
• Proficiency in MS Office and secretarial software tools.
• Overall 5 to 7 years of post-qualification experience with a consistent track record.

Responsibilities

• Drafting of Notices, Agendas and Minutes for Board Meetings and other meetings.
• Assisting in convening Board, Committee and General Meetings.
• Drafting of MOA/Articles of Association.
• Maintaining Statutory Registers and records.
• Liaising with government departments, consultants, auditors and shareholders.
• Filing forms/returns with ROC, RBI and other Regulators.
• Preparing Directors' Reports, Annual Returns and statutory notices.
• Assisting in petitions/applications for NCLT/High Courts/regulators.

Skills

Communication skills

Interpersonal skills

Attention to detail

Target oriented

Education

ICSI membership

LLB degree

Tools

MS Office

Secretarial software tools

Job description

Job Purpose: She/he would assist in Secretarial compliance and processes. The role demands a proactive professional with strong knowledge of the Companies Act, FEMA regulations, and other applicable laws, capable of managing secretarial functions efficiently.

Job Responsibilities:

• Drafting of Notices, Agendas and Minutes for Board Meetings, various Committee meetings and General Meetings.
• Assisting in convening of the Board, Committee and General Meetings.
• Drafting of Article and Memorandum of Association
• Maintaining Statutory Registers and records
• Liaising with various government departments, consultants, auditors, shareholders
• Preparation of documents and director’s disclosure under Companies Act, 2013 and Rules made thereunder and SEBI regulations
• Responsible for secretarial part of Statutory, Secretarial and Internal Audit of the Companies.
• Preparation & ensuring timely filing of forms/returns etc. with Registrar of Companies, RBI, and other Regulators
• Drafting of Directors Report, Annual Returns and statutory Notices etc.
• Assist in drafting of petitions/applications for NCLT/High Courts/Regulator/Govt. Agencies etc.
• Supporting M&A activities including documentation and regulatory filings.
• Managing payment of Stamp Duty on share certificate/allotment/merger orders etc.
• Executing corporate actions such as allotment of shares/dematerialization of shares
• Ensuring compliances under the Companies Act, 2013, Secretarial Standard, FEMA Regulations and Rules made thereunder and other corporate laws
• Filing Annual Performance Reports (APR), FC-GPR, FCTRS and other FEMA-related compliances for ODI/FDI.
• Managing half yearly due diligence.
• Following the functional processes laid down in the organization.
• Adapting older processes and recommending new processes and good practices for the organization.
• Managing all data in relation to function with respect to the entire portfolio of the company.
• Handling secretarial work for foreign entities.

Educational Qualifications:

• Required: Membership of the Institute of Company Secretaries of India (ICSI)
• Desirable: Degree in Law (LLB)
• Strong knowledge and hands-on experience in Corporate Laws and Rules made thereunder, FEMA regulations, Secretarial Standards/Practices and related legislation and Regulations.
• Excellent written and verbal communication skills.
• High level of target orientation and attention to detail.
• Strong interpersonal skills and ability to work collaboratively.
• Proficiency in MS Office and secretarial software tools.
• Years of experience: Overall 5 to 7 years of post-qualification experience and consistent track record