Admin Manager

Talent Linked Consultancy; Thane; On-site; INR 1,500,000 - 2,500,000; Full time

Job summary

Talent Linked Consultancy in Thane is seeking an Admin Manager to lead facility operations, maintenance, and safety compliance.

The role requires a Bachelor's degree and 7+ years of relevant experience, with strong leadership and vendor management skills.

You will oversee building systems, security, and space planning, ensuring statutory safety and efficient workplace practices.

Qualifications

• Bachelor's degree in Facility Management, Business Administration, Safety Management, or related field (or equivalent proven experience).
• Diploma/Certification in Industrial Safety preferred.
• Minimum 7+ years of proven experience in the same field.

Responsibilities

• Oversee building maintenance and operations to keep facilities fully functional.
• Develop and implement health, safety, and security policies and audits.
• Manage budgets for maintenance and space management; negotiate contracts with vendors.
• Supervise facility staff and coordinate with external service providers.
• Ensure compliance with environmental and safety regulations and standards.

Skills

Facilities management

Leadership

Building maintenance

Safety compliance

Education

Bachelor's degree in Facility Management

Business Administration

Safety Management

Job description

Designation / Job Position: Admin Manager

Department: HR & Admin

Qualification: Bachelor's degree in Facility Management, Business Administration, Safety Management, or a related field (or equivalent proven experience). Diploma/Certification in Industrial Safety will be preferred.)

Functional Reporting To: CAO

Administratively Reporting To: Head HR & Admin

Job Location: Thane

Purpose – The Facility Manager is responsible for the management of services and processes that support the core business of an organization. The role is pivotal in ensuring the efficient and effective operation of the facility's infrastructure, encompassing building maintenance, security, safety, and space management while ensuring statutory safety compliance and safe workplace practices.

Core Responsibilities

Building Maintenance and Operations

• Oversee the maintenance and repair of buildings, equipment, and grounds.
• Ensure that the facility is fully operational with all utilities functioning proper

Manage maintenance contractors and service providers.

Health and Safety

• Develop and implement health and safety policies.
• Conduct regular safety audits and ensure compliance with health and safety legislation.
• Respond to emergency situations or other urgent issues involving the facility.

Budget and Cost Control

• Prepare and manage budgets for building and facility maintenance.
• Monitor expenditures and implement cost-saving strategies.

Space Management

• Optimize space utilization to meet the needs of the organization.
• Manage office moves and space allocation plans.
• Negotiate contracts with vendors and service providers.
• Oversee and coordinate the work of contractors.

Sustainability

• Implement sustainable practices in facility operations.
• Ensure compliance with environmental regulations and standards.

Safety & Security

• Manage security measures and systems to protect property and personnel.
• Coordinate with security personnel to ensure the safety of the facility.
• Ensure compliance with all applicable occupational health & safety regulations, factory safety norms, and statutory requirements.
• Develop, implement, and monitor workplace safety policies, procedures, and SOPs.
• Conduct regular safety inspections, audits, and risk assessments across plant, office, and common areas.
• Conduct mock drills for fire safety, emergency evacuation, and disaster management.
• Coordinate with external agencies for fire safety inspections and statutory approvals.

Staff Supervision

• Hire, train, and supervise facility staff.
• Assign tasks and responsibilities to team members.

Sustainability

• Implement sustainable practices in facility operations.
• Ensure compliance with environmental regulations and standards.

Safety & Security

• Manage security measures and systems to protect property and personnel.
• Coordinate with security personnel to ensure the safety of the facility.
• Ensure compliance with all applicable occupational health & safety regulations, factory safety norms, and statutory requirements.
• Develop, implement, and monitor workplace safety policies, procedures, and SOPs.
• Conduct regular safety inspections, audits, and risk assessments across plant, office, and common areas.
• Conduct mock drills for fire safety, emergency evacuation, and disaster management.
• Coordinate with external agencies for fire safety inspections and statutory approvals.

Staff Supervision

• Hire, train, and supervise facility staff.
• Assign tasks and responsibilities to team members.

Competencies –

Work Environment

The role may involve working outside of standard business hours to handle

• emergencies or perform maintenance tasks.
• The Admin Manager may need to work on-call to address urgent issues.

Physical Requirements

• Ability to lift and carry up to 50 pounds.
• Ability to climb ladders and work at heights.

Must be able to perform physical activities such as bending, kneeling, and reaching.

• Strong knowledge of building systems (HVAC, electrical, plumbing, etc.)
• Excellent organizational and leadership skills.
• Strong communication and interpersonal skills.
• Updated knowledge of all related compliances.

Qualification, Knowledge & Skills required –

The person should be act as Safety office as well. Need required certification & min 2-3 years of experience as safety officer.

Required Experience

7+ years proven experience in same field