Assistant Administration Manager

ICS Foods & Hospitality Services; Gurugram District; On-site; INR 350,000 - 520,000; Full time

Job summary

ICS Foods & Hospitality Services is seeking a detail-oriented administrator to manage accounting of administrative expenses, insurance policies, office operations, and compliance across multiple sites. The role includes organizing travel, accommodations, and events.

The candidate should have catering industry exposure, excellent MS Office skills, and strong communication abilities, with readiness to travel for site audits and assist with budgeting and cash flow reporting.

Qualifications

• Experience in catering industry preferred.
• Proficiency in MS Office essential.
• Strong communication skills.
• Willingness to travel for site audits.
• Experience in booking travel, hotels and tickets.

Responsibilities

• Manage accounting of all administrative expenses.
• Oversee vehicle insurance policies.
• Manage front office operations, safety protocols, and office security.
• Handle repair and maintenance of equipment across all sites.
• Enforce office disciplinary and decorum policies.
• Conduct inquiries related to audit observations.
• Maintain assets and inventory database.
• Manage AMC (Annual Maintenance Contracts) and rent agreement-related administrative compliance.
• Arrange travel and accommodation for management and employees.
• Manage calendars and related operations including booking conference halls and audiovisual equipment and preparing documentation.
• Coordinate major staff meetings and annual organizational events.
• Prepare cash flow statements, budgeting, and expense control reports.

Skills

Strong communication

Willingness to travel

Travel booking

Tools

MS Office

Job description

Role & responsibilities

• Manage accounting of all administrative expenses.
• Oversee vehicle insurance policies.
• Manage front office operations, safety protocols, and office security.
• Handle repair and maintenance of equipment across all sites.
• Enforce office disciplinary and decorum policies.
• Conduct inquiries related to audit observations.
• Maintain assets and inventory database.
• Manage AMC (Annual Maintenance Contracts) and rent agreement-related administrative compliance.
• Arrange travel and accommodation for management and employees.
• Manage calendars and related operations including booking conference halls and audiovisual equipment and preparing documentation.
• Coordinate major staff meetings and annual organizational events.
• Prepare cash flow statements, budgeting, and expense control reports.

Preferred candidate profile

• Experience in the catering industry is preferred.
• Proficiency in MS Office is essential.
• Strong communication skills.
• Willingness to travel for site audits.
• Experience in booking travel, hotels, and tickets.