Assignment Support Administrator (HR)

NES Fircroft; Mumbai; Hybrid; INR 350,000 - 520,000; Full time

Benefits offered by this job

Work From Home – remote day once per週

Bonus Scheme

Charity Participation

Career Progression

Life Insurance

Early Finish Fridays

Lively Work Environment

Achiever Club

Close-Knit Team

Job summary

NES Fircroft in Mumbai, India is seeking an Assignment Support Administrator to manage contractor onboarding, compliance, and lifecycle support. You will coordinate relocations, visa processes, and training, ensuring timely task completion and strong contractor relations.

In addition to coordinating with third-party providers and internal teams, you will maintain accurate records in Bullhorn, generate ad hoc reports, and support regional teams, while staying updated on regulatory changes.

Qualifications

• Experienced in customer-facing roles.
• Tech-savvy with proficiency in Microsoft Office Suite.
• Excellent English and Arabic communication with a polished demeanor.
• Organized with strong time management and multitasking abilities.
• Proactive, resourceful, and quick to resolve issues.
• Customer-focused with a positive, service-oriented attitude.
• Bachelor's degree preferred.

Responsibilities

• Overseeing contractor pre-mobilization and onboarding, ensuring timely completion of tasks and approvals.
• Supporting global mobility administration for contractor relocation (if applicable).
• Tracking placement lifecycle processes such as contract renewals, visa renewals, and training completions.
• Coordinating with third-party providers for medicals and training during mobilization.
• Maintaining strong communication with contractors throughout their assignments.
• Stay updated on process and legislative changes.
• Managing shared mailbox queries and prioritizing responses.
• Ensuring accurate offboarding and timely closure of placements in Bullhorn.
• Following up on flagged issues and collaborating with consultants to resolve them.
• Creating ad hoc reports and maintaining spreadsheets for client needs.
• Ensuring 100% compliance in monthly audits.
• Collaborating with Commercial, Payroll, and Travel teams to ensure smooth contractor experiences.
• Support regional Assignment Support teams when needed.
• Escalating issues to the Team Leader or Manager when appropriate.
• Reporting Bullhorn issues and workload delays promptly.

Skills

Customer-facing

Microsoft Office

English & Arabic communication

Time management

Multitasking

Proactive

Organized

Customer-focused

Bachelor's degree preferred

Education

Bachelor's degree

Tools

Microsoft Office Suite

Job description

Join Our Team as an Assignment Support Administrator at NES Fircroft!

As an Assignment Support Coordinator, you’ll be at the heart of our contractor management process—ensuring seamless onboarding, compliance, and support throughout the contractor’s lifecycle. You’ll be the go-to person for coordination, communication, and problem-solving, helping us maintain our high standards of service and operational excellence.

What You’ll Be Doing

Contractor Management:

Overseeing contractor pre-mobilization and onboarding, ensuring timely completion of tasks and approvals.

Supporting global mobility administration for contractor relocation (if applicable).

Tracking placement lifecycle processes such as contract renewals, visa renewals, and training completions.

Coordinating with third-party providers for medicals and training during mobilization.

Maintaining strong communication with contractors throughout their assignments.

Stay updated on process and legislative changes.

Managing shared mailbox queries and prioritizing responses.

Ensuring accurate offboarding and timely closure of placements in Bullhorn.

Reporting:

Following up on flagged issues and collaborating with consultants to resolve them.

Creating ad hoc reports and maintaining spreadsheets for client needs.

Ensuring 100% compliance in monthly audits.

Collaborating with Commercial, Payroll, and Travel teams to ensure smooth contractor experiences.

Support regional Assignment Support teams when needed.

Escalating issues to the Team Leader or Manager when appropriate.

Reporting Bullhorn issues and workload delays promptly.

Visa & Logistics (if applicable):

Coordinating visa requests with the PRO team.

Ensuring timely visa applications and researching requirements for new regions.

What We’re Looking For

• Experienced: Preferably with a background in customer-facing roles.
• Tech-Savvy: Proficient in Microsoft Office Suite.
• Professional: Strong communication skills in English and Arabic, with a polished demeanor.
• Organized: Excellent time management and multitasking abilities.
• Proactive: Resourceful and quick to resolve issues.
• Customer-Focused: A positive, service-oriented attitude.
• Qualified: Preferably holding a bachelor's degree.

Why NES Fircroft?

• Competitive Salary & Bonus Scheme – Rewarding your dedication and performance.
• Work From Home – Enjoy flexibility with one remote day per week.
• Charity Participation – Make a difference through community involvement.
• Career Progression – Clear paths for growth and advancement.
• Life Insurance – Comprehensive coverage for peace of mind.
• Early Finish Fridays – Start your weekend early with a 4pm wrap-up.
• Lively Work Environment – A fun, energetic team culture.
• Achiever Club – Exclusive rewards like lunches and dinners.
• Close-Knit Team – Supportive environment with ongoing training and development.

Who Are We?

At NES Fircroft, we’re proud to be the world’s leading engineering staffing provider, with over 90 years of combined experience and a presence in more than 45 countries. We specialize in delivering tailored workforce solutions across industries like Oil & Gas, Power & Renewables, Infrastructure, Life Sciences, Mining, Automotive, and Chemicals.

We believe in excellence, innovation, and putting people first—whether it’s our clients, contractors, or team members.