Administrative Specialist - Night Shift

Experis India; Bengaluru; On-site; INR 500,000 - 800,000; Full time

Job summary

Experis India is seeking a responsible individual for administrative roles involving procurement and facility management. The candidate will ensure all procurements adhere to company policy, coordinate with partners for timely deliveries, and manage inventory of office materials.

Additionally, you will oversee facility services, handle vendor payments, renew various licenses, and coordinate travel arrangements for employees. Strong organizational and communication skills are essential for this role.

Qualifications

• Strong knowledge of procurement policies and procedures.
• Experience in inventory and facility management.
• Excellent organizational and coordination skills.

Responsibilities

• Ensure all procurements are made as per company procurement policy.
• Coordinate with partners for timely and quality delivery.
• Manage inventory and procure required office materials.
• Ensure timely vendor payments and quarterly reconciliations.
• Oversee facilities services and maintenance activities.
• Organize office activities such as recycling and event planning.
• Renew AMC and various licenses in time.
• Coordinate travel arrangements for employees.

Job description

• Ensure all procurements are made as per company procurement policy
• Coordinating with Partners for timely and quality delivery
• Inventory Management and Timely actioning of procurement of required Office materials as per the budget plan
• Ensuring all partners payments on time and quarterly reconciliations along with FIN
• Responsible for the Renewal of all vendor agreements before expiry of the same.
• Oversee facilities services, maintenance activities and tradespersons (e.g electricians) and strong governance to be conducted with Partners and Facility owners.
• Organize and supervise other office activities (recycling, renovations, event planning etc.)
• Ensure AMC of various equipment’s are renewed in time
• Taking charge of Store Management & Facility Management
• Responsible for the Travel Co-ordination
• Booking of flight tickets & vehicles
• Arranging for hotel bookings , Foreign Exchange requirement ,Visa Processing for employees travelling abroad on official purpose
• Statutory /Licenses
• Renewal of various licenses like Property Tax, Local Govt. Tax, Water Tax, Trade License.
• Plan and coordinate administrative procedures and systems and devise ways to streamline processes
• Front Office, Housekeeping and Security Management
• Coordination with stakeholders for periodical check up for all major and critical Infra.