Administrative Officer Cum Clerk

Bharti Airtel Foundation; Amritsar; On-site; INR 350,000 - 550,000; Full time

Job summary

Bharti Airtel Foundation seeks a capable School Administrator to support admissions, academic operations and day-to-day school management in Amritsar. The role involves coordinating with principals, maintaining records, and overseeing support staff.

Candidates should be graduates with 4+ years in school administration, strong communication, and proficiency in MS Office (Excel, Word, PowerPoint). Age up to 35 and familiarity with regional language preferred.

Qualifications

• Graduate with around 4+ years of experience in school administration.
• Strong communication skills.
• Proficiency in MS Office (MS Excel, MS Word and MS PowerPoint, in particular).
• Ideal age bracket is up to 35 years.
• Well versed with a regional language is required.

Responsibilities

• Preparatory work in connection with new admissions and maintenance of admission records.
• Support Academic Operations in coordination with Principal / Vice Principal / designated teacher.
• Site level compilation of Monthly School Report in prescribed format and submission to Head Office.
• Oversee Mid Day Meal and account for all financial requirements.
• Coordinate IT issues for the Schools and supervise event management.
• Plan, organize and coordinate continuing community outreach programs and liaise with village leaders as directed.

Skills

Strong communication skills

MS Office proficiency

Education

Graduate

Tools

MS Excel

MS Word

MS PowerPoint

Job description

AboutBharti Airtel Foundation:

Quality education is the hallmark of a greatnation; if we wish to see phenomenal changes in the world, we must strive tocreate an order that supports education and develops it. With a profound intentand commitment to make a difference, Bharti Airtel Foundation, thephilanthropic arm of Bharti Enterprises, started its operations in the year2000, to bring about a transformation in the education arena and thus theliving condition of children and youth in rural India.

Since its inception, the Foundation has beenproactively engaged in formulating and executing education programs at primary,secondary and tertiary levels. All its actions are driven by a necessity andresolve, not only to offer free education to the underprivileged children, butalso to create opportunities that enable their holistic development.

Bharti Airtel Foundation consistently works torealize its vision, mission and goals in collaboration and partnership with itsstakeholders, including government, corporate sector and rural community.

KeyRoles & Responsibilities

• Preparatory work in connection withnew admissions and maintenance of admission records.
• To support the implementation of theAnnual School Calendar by coordinating the Academic Operations in closecoordination Principal / Vice Principal / designated teacher.
• School level compilation of theMonthly School Report in the prescribed format in close coordination withPrincipal / Vice Principal / designated teacher of the School and submission toHead Office by every 5th of the month.
• Overall supervision of the Mid DayMeal and account for all financial requirements.
• Oversee the implementation of qualityprocesses and procedures. Maintaining and checking of all school registers forcorrect record keeping.
• Be the point of contact related to allIT issues for the Schools.
• School event management and VIP visitsto include a report and record of photographs.
• Monitor duties of all support staffand vendors.
• Support Teacher training activitieswith regard to venue and coordinate availability of teachers as per thetraining schedule.
• Plan, organize and coordinatecontinuing community outreach programs and carry out liaison with villageSarpanch / Panchyat / local leaders as per directions of Principal / VicePrincipal.
• Liaison with Government agencies atthe State level, supporting the Principal / Vice Principal.
• Personally monitor critical issues ofthe School as deemed necessary by the Principal / Vice Principal e.g. schooldrop outs, enrollments, construction, land issues etc and handling unforeseencircumstances.

Administrative & Procurement Responsibilities:

• Travel and Hotel Bookings of School staff for various travels.
• Facility Management of Sr.Secondary Schools through outsourceagency.
• Attendance verification of academic / administrative staff andmanpower supplied through outsourced agency as per the agreement signed offwith the agency.
• Maintenance of data base of non-teaching / teaching staff that hasbeen issued data cards / sim cards and mobile phone numbers along with theirmobile phone and sim numbers. Issue of Mobile Sims and Data Sims to newjoinees and support to existing staff as and when required.
• Intimation to Head Office and State Procurement Team of any assetreceipt with complete details for insurance.
• Generation of asset numbers through Head Office FinanceDepartment and marking on asset accordingly.
• Proper warehouse management at respective Sr.Secondary School.
• Courier and Postal Management at the school level with completerecords.
• Issue of staff and school stationery as per approved quantitiesand budgets.
• Preventive Maintenance of Assets.
• Security arrangements of school and campus during day and night,including fire prevention and fire fighting arrangements.
• Satisfactory arrangements for supply of drinking water, properhygiene sanitation and conservancy arrangements.
• Maintain First Aid Box and transfer of serious cases to nearestmedical centre. Arrange yearly medical check ups of students.
• Arrange remittances in accordance with rules to telephone,electricity and water authorities.
• Vendor development for school level procurement as per ProcurementPolicy and in consultation and coordination of State Procurement Team.
• Placement of Purchase Orders of decentralized items.
• Quality check of all the material received.
• Record keeping of all items received in the school
• MIS of Inventory by 5 of every month to be sent toHead Office.

Accounts:

• Meet the petty expenses of the school, maintenance of accounts andhanding over the same to Accounts Section each month at Head Office.
• Exercise all financial powers as per instructions on the subject
• Ensure timely submission of periodical reports and returns.
• Maintain demand register and sanction register
• Maintenance of cash account books and ledgers.
• Preparation of vouchers of daily income / expenditure andnecessary entries in cash books / ledgers.
• Liaison with school banker for salary and other related issues.
• Prompt processing and payment of bills.
• Overall responsibility of Accounts Office covering all mattersconcerning accounts.

Qualification and ExperienceRequired:

• Graduatewith around 4+ years of experience in school administration
• Strong communication skills
• Proficiency in MS Office (MS Excel, MSDoc and MS PowerPoint, in particular)
• Ideal age bracket (preferable) is upto35 Years.
• Well verse with a regional language isrequired.

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