Administrative Officer Cum Clerk

Bharti Foundation; Amritsar; On-site; INR 300,000 - 450,000; Full time

Job summary

Bharti Foundation seeks an experienced Senior School Administrator to lead administrative, procurement and MIS duties at a Sr. Secondary School in Amritsar. You will manage records, assets, vendor relations, and budget adherence while coordinating with Head Office and government agencies.

Strong MS Office skills and 4+ years of school admin experience are required. You will also support teacher training, events, and community outreach, ensuring smooth daily operations and compliance with policy

Qualifications

• Graduate with around 4+ years of experience in school administration.
• Proficiency in MS Office (MS Excel, MS Word and MS PowerPoint, in particular).
• Ideal age bracket upto 35 years.
• Well versed with a regional language is required.

Responsibilities

• Oversee administrative and procurement activities at the school level.
• Maintain data base of staff, assets, and records; ensure timely MIS reporting.
• Coordinate with Head Office, government agencies and local leaders as needed.
• Support teacher training, events, and school operations management.

Skills

Regional language

MS Office proficiency

Education

Graduate

Tools

MS Office

Job description

3 - 5 Years

Non-Teaching

Job Description

Quality education is the hallmark of a greatnation; if we wish to see phenomenal changes in the world, we must strive tocreate an order that supports education and develops it. With a profound intentand commitment to make a difference, Bharti Airtel Foundation, thephilanthropic arm of Bharti Enterprises, started its operations in the year2000, to bring about a transformation in the education arena and thus theliving condition of children and youth in rural India.

Since its inception, the Foundation has beenproactively engaged in formulating and executing education programs at primary,secondary and tertiary levels. All its actions are driven by a necessity andresolve, not only to offer free education to the underprivileged children, butalso to create opportunities that enable their holistic development.

Bharti Airtel Foundation consistently works torealize its vision, mission and goals in collaboration and partnership with itsstakeholders, including government, corporate sector and rural community.

• Preparatory work in connection withnew admissions and maintenance of admission records.
• To support the implementation of theAnnual School Calendar by coordinating the Academic Operations in closecoordination Principal / Vice Principal / designated teacher.
• School level compilation of theMonthly School Report in the prescribed format in close coordination withPrincipal / Vice Principal / designated teacher of the School and submission toHead Office by every 5 th of the month.
• Overall supervision of the Mid DayMeal and account for all financial requirements.
• Oversee the implementation of qualityprocesses and procedures. Maintaining and checking of all school registers forcorrect record keeping.
• Be the point of contact related to allIT issues for the Schools.
• School event management and VIP visitsto include a report and record of photographs.
• Monitor duties of all support staffand vendors.
• Support Teacher training activitieswith regard to venue and coordinate availability of teachers as per thetraining schedule.
• Plan, organize and coordinatecontinuing community outreach programs and carry out liaison with villageSarpanch / Panchyat / local leaders as per directions of Principal / VicePrincipal.
• Liaison with Government agencies atthe State level, supporting the Principal / Vice Principal.
• Personally monitor critical issues ofthe School as deemed necessary by the Principal / Vice Principal e.g. schooldrop outs, enrollments, construction, land issues etc and handling unforeseencircumstances.

Administrative & Procurement Responsibilities

• Travel and Hotel Bookings of School staff for various travels.
• Facility Management of Sr.Secondary Schools through outsourceagency.
• Attendance verification of academic / administrative staff andmanpower supplied through outsourced agency as per the agreement signed offwith the agency.
• Maintenance of data base of non-teaching / teaching staff that hasbeen issued data cards / sim cards and mobile phone numbers along with theirmobile phone and sim numbers. Issue of Mobile Sim’s and Data Sim’s to newjoinees and support to existing staff as and when required.
• Intimation to Head Office and State Procurement Team of any assetreceipt with complete details for insurance.
• Generation of asset numbers through Head Office – FinanceDepartment and marking on asset accordingly.
• Proper warehouse management at respective Sr.Secondary School.
• Courier and Postal Management at the school level with completerecords.
• Issue of staff and school stationery as per approved quantitiesand budgets.
• Preventive Maintenance of Assets.
• Security arrangements of school and campus during day and night,including fire prevention and fire fighting arrangements.
• Satisfactory arrangements for supply of drinking water, properhygiene sanitation and conservancy arrangements.
• Maintain First Aid Box and transfer of serious cases to nearestmedical centre. Arrange yearly medical check ups of students.
• Arrange remittances in accordance with rules to telephone,electricity and water authorities.
• Vendor development for school level procurement as per ProcurementPolicy and in consultation and coordination of State Procurement Team.
• Placement of Purchase Orders of decentralized items.
• Quality check of all the material received.
• Record keeping of all items received in the school
• MIS of Inventory by 5 of every month to be sent toHead Office.
• Meet the petty expenses of the school, maintenance of accounts andhanding over the same to Accounts Section each month at Head Office.
• Exercise all financial powers as per instructions on the subject
• Ensure timely submission of periodical reports and returns.
• Maintain demand register and sanction register
• Maintenance of cash account books and ledgers.
• Preparation of vouchers of daily income / expenditure andnecessary entries in cash books / ledgers.
• Liaison with school banker for salary and other related issues.
• Prompt processing and payment of bills.
• Overall responsibility of Accounts Office covering all mattersconcerning accounts.

Qualification and Experience Required

• Graduatewith around 4+ years of experience in school administration
• Proficiency in MS Office (MS Excel, MSDoc and MS PowerPoint, in particular)
• Ideal age bracket (preferable) is upto35 Years.
• Well verse with a regional language isrequired.

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Job Snapshot

Updated Date

01-Sep-2026

Job ID

JOB_523

Department

Senior Secondary