Administrative Executive

Jain International Trade Organisation - India; Surat; On-site; INR 280,000 - 420,000; Full time

Job summary

Jain International Trade Organisation - India is seeking an entry-level HR coordinator to support end-to-end recruitment, onboarding, and HR documentation in a hands-on onsite environment in Surat.

The role involves managing attendance, leaves, employee engagement, and exit formalities, along with coordinating office administration, travel, couriers, and vendors to keep operations smooth.

Qualifications

• Entry-level HR role with exposure to recruitment and HR administration.
• Familiarity with onboarding, attendance, and employee records.
• Basic knowledge of labor laws and company policies.

Responsibilities

• Manage end-to-end recruitment, interview coordination, and onboarding activities.
• Prepare JDs, offer letters, employee records, and HR documentation.
• Manage attendance, leave, employee engagement, and exit formalities.
• Coordinate office administration, travel, accommodation, couriers, and vendors.
• Raise PRs and coordinate POs/Work Orders with the Procurement team.
• Coordinate with Engineering/Projects and internal departments for timely task completion.
• Track approvals, pending activities, action items, and departmental follow-ups.
• Prepare MIS reports, trackers, and management updates.
• Ensure effective communication and coordination with employees, vendors, and external stakeholders.
• Provide day-to-day HR, administrative, and project coordination support to management.

Skills

Administration and Operations

Recruitment basics

HR administration & documentation

Workplace communication

Confidentiality & HR ethics

Labor law basics

HR software

MS Excel

MS Word

Tools

MS Excel

MS Word

Job description

Job Type: FullTimePermanent

Location: Surat

Work Mode: Onsite

Experience: EntryLevel

Travel Requirements: Occasional travel

Skills:

Administration and Operations

Recruitment and interviewing basics HR administration and documentation Workplace communication & professionalism Confidentiality and HR ethics Basic labor law and company policies HR software / MS Excel & Word

Manage end-to-end recruitment, interview coordination, and onboarding activities.Prepare JDs, offer letters, employee records, and HR documentation.Manage attendance, leave, employee engagement, and exit formalities.Coordinate office administration, travel, accommodation, couriers, and vendors.Raise PRs and coordinate POs/Work Orders with the Procurement team.Coordinate with Engineering/Projects and internal departments for timely task completion.Track approvals, pending activities, action items, and departmental follow-ups.Prepare MIS reports, trackers, and management updates.Ensure effective communication and coordination with employees, vendors, and external stakeholders.Provide day-to-day HR, administrative, and project coordination support to management.

Responsibilities

Manage end-to-end recruitment, interview coordination, and onboarding activities.Prepare JDs, offer letters, employee records, and HR documentation.Manage attendance, leave, employee engagement, and exit formalities.Coordinate office administration, travel, accommodation, couriers, and vendors.Raise PRs and coordinate POs/Work Orders with the Procurement team.Coordinate with Engineering/Projects and internal departments for timely task completion.Track approvals, pending activities, action items, and departmental follow-ups.Prepare MIS reports, trackers, and management updates.Ensure effective communication and coordination with employees, vendors, and external stakeholders.Provide day-to-day HR, administrative, and project coordination support to management.