Administrative Executive

Gleam Innovations; Surat; On-site; INR 600,000 - 900,000; Full time

Job summary

A progressive company in Surat is seeking a Mid-Senior level candidate for full-time office and facility management. Responsibilities include supervising daily operations, vendor management, budget oversight, and organizing corporate events. Ideal candidates should have a Bachelor's degree and 4-5 years of relevant experience, with strong vendor management and negotiation skills. Proficiency in MS Office is essential.

Qualifications

• 4-5 years of proven experience in a relevant role.
• Strong vendor management and negotiation skills are required.
• Ability to multitask and work under pressure.
• Proficiency in MS Office and administrative software systems.

Responsibilities

• Supervise daily administrative operations and maintain office premises.
• Manage vendor relationships and negotiate contracts.
• Prepare and manage the administration budget and monitor expenses.
• Organize meetings, events, and handle travel arrangements.

Skills

Vendor management

Negotiation skills

Proficiency in MS Office

Interpersonal skills

Leadership

Multitasking

Multitasking

Budgeting basics

Education

Bachelor's degree in Business Administration or related field

Tools

Administrative software systems

Job description

Job Timing: 09:00 to 18:00 (Monday to Saturday)

Job Location: Ichhapore, Surat

Salary: As per market standard

Key Responsibilities

• Office & Facility Management: Supervise daily administrative operations, ensure smooth functioning of facilities, maintain cleanliness and safety of all office premises through effective supervision of housekeeping and maintenance teams.
• Vendor & Contract Management: Identify, evaluate, and negotiate with vendors for services such as housekeeping, security, catering, facility maintenance, pest control, and office supplies.
• Budget & Expense Management: Prepare and manage the administration budget, monitor expenses, approve and track purchase orders and vendor payments in coordination with finance.
• Event & Visitor Management & Travel Management: Organize internal and external meetings, corporate events, training sessions, town halls, and handle ticket bookings for stakeholders.

Qualifications & Skills

• Bachelor's degree in Business Administration, Management, or a related field.
• 4-5 years of proven experience.
• Strong vendor management and negotiation skills.
• Proficiency in MS Office (Excel, Word, PowerPoint) and administrative software systems.
• Excellent interpersonal, leadership, and communication abilities.
• Ability to multitask and work under pressure.

Seniority level

• Mid-Senior level

Employment type

• Full-time

Job function

• Business Development and Sales
• Research Services