Administration Executive

Global Healthcare Billing Partners; Vadodara; On-site; INR 300,000 - 420,000; Full time

Job summary

Global Healthcare Billing Partners Pvt. Ltd. in Vadodara is seeking an Admin Executive to manage front office operations and support overall office administration.

The role requires 2-3 years of experience in administration, strong communication skills, and proficiency in MS Office. Willingness to travel for official administrative tasks is expected.

Qualifications

• Graduate.
• 2-3 years of experience in Administration, Front Office, or Facilities Management.
• Good communication and interpersonal skills.
• Proficiency in MS Office (Excel, Word, Outlook).
• Willingness to travel locally for official administrative work.

Responsibilities

• Front Office & Reception Management: Manage reception/front desk operations and ensure a professional visitor experience.
• Attend incoming calls and direct queries to the appropriate departments.
• Welcome and guide visitors, clients, candidates, and vendors.
• Maintain visitor records and coordinate access with security.
• Handle courier, postal, and document movements.
• Ensure reception and front-office areas are organized and presentable.
• Coordinate meeting room arrangements for visitors and internal meetings.

Skills

Communication

Front Office

Vendor Coordination

Travel readiness

Education

Graduate

Tools

MS Office

Job description

Dear Job Aspirants,

Greetings from Global Healthcare Billing Partners Pvt. Ltd.!

Job Title: Admin Executive

Location: Vadodara
Experience: 2-3 Years
Employment Type: Full-Time
Industry: Administration / Facilities Management

Key Requirements

• Graduate.
• 2-3 years of experience in Administration, Front Office, or Facilities Management.
• Good communication and interpersonal skills.
• Proficiency in MS Office (Excel, Word, Outlook).
• Willingness to travel locally for official administrative work.

Key Responsibilities:-

Front Office & Reception Management:

• Manage reception/front desk operations and ensure a professional visitor experience.
• Attend incoming calls and direct queries to the appropriate departments.
• Welcome and guide visitors, clients, candidates, and vendors.
• Maintain visitor records and coordinate access with security.
• Handle courier, postal, and document movements.
• Ensure reception and front-office areas are organized and presentable.
• Coordinate meeting room arrangements for visitors and internal meetings.

General Office Administration:

• Support daily office administration activities.
• Maintain administrative records, files, registers, and documentation.
• Monitor stationery, pantry supplies, and office consumables.
• Coordinate housekeeping, maintenance, and facility requirements.

Vendor Coordination:

• Coordinate with vendors for services, supplies, repairs, and maintenance.
• Follow up on quotations, invoices, service reports, and documentation.
• Maintain vendor database, contracts, and service schedules.

Outdoor Administration:

• Perform official visits to banks, courier offices, government offices, and vendor locations.
• Submit and collect official documents, cheques, applications, and letters.
• Handle urgent administrative purchases and external coordination independently.

Administrative Support:

• Work closely with the Admin team and support routine administrative activities.
• Maintain trackers and follow up on pending tasks.
• Provide regular updates on administrative activities and vendor coordination.

Security & Housekeeping Coordination:

• Coordinate visitor access, deliveries, and contractor movements with security.
• Liaise with housekeeping staff to maintain office cleanliness and hygiene.
• Escalate facility or security-related issues to management.

Documentation & Reporting:

• Maintain physical and electronic administrative records.
• Manage registers for visitors, couriers, assets, stationery, and vendors.
• Prepare basic administrative MIS reports and trackers.

Event & Meeting Support:

• Support internal meetings, employee engagement activities, and office events.
• Coordinate seating arrangements, refreshments, and logistical requirements.

Contact Details:

Malini HR
8925808598 / 9003239650

Location

Vadodara