Administrative Executive

Happy Minds; Mumbai; On-site; INR 350,000 - 550,000; Full time

Job summary

Happy Minds in Mumbai is seeking an organized administrative professional to handle daily tasks such as filing, data entry, and record-keeping for student enrollment, attendance, and fees; you will also assist with reports and presentations.

This role involves responsive parent communication, vendor coordination, office supply management, and event planning for parent‑teacher meetings, school festivals, and field trips, ensuring smooth operations and a positive school experience.

Responsibilities

• Manage daily administrative tasks, including filing, photocopying, and data entry.
• Maintain accurate and up-to-date records of student enrollment, attendance, and fees.
• Assist with the preparation of reports and presentations.
• Coordinate with parents and staff to ensure smooth communication.
• Respond to parent inquiries and concerns in a timely and professional manner.
• Maintain open communication with parents through phone calls, emails, and in-person meetings.
• Handle parent feedback and suggestions.
• Manage office supplies and inventory.
• Maintain a clean and organized office environment.
• Coordinate with vendors and service providers.
• Assist in planning and organizing school events, such as parent-teacher meetings, festivals, and field trips.
• Coordinate logistics and ensure smooth execution of events.

Job description

Responsibilities

Administrative Tasks

• Manage daily administrative tasks, including filing, photocopying, and data entry.
• Maintain accurate and up-to-date records of student enrollment, attendance, and fees.
• Assist with the preparation of reports and presentations.
• Coordinate with parents and staff to ensure smooth communication.

Parent Communication

• Respond to parent inquiries and concerns in a timely and professional manner.
• Maintain open communication with parents through phone calls, emails, and in-person meetings.
• Handle parent feedback and suggestions.

Office Management

• Manage office supplies and inventory.
• Maintain a clean and organized office environment.
• Coordinate with vendors and service providers.

Event Planning

• Assist in planning and organizing school events, such as parent-teacher meetings, festivals, and field trips.
• Coordinate logistics and ensure smooth execution of events.