Administrative Executive

SGS & Co; Chennai District; On-site; INR 300,000 - 420,000; Full time

Job summary

SGS & Co in Chennai, India, is seeking an Office Administrator to manage day-to-day office operations, coordinate activities, and ensure policy compliance. You will handle calendars, meetings, travel, and communications to keep the office running smoothly.

You will also coordinate with vendors, support budgeting and records management, and assist audits while enabling a productive workplace for staff and management.

Qualifications

• Day-to-day office administration and smooth operations.
• Coordinate office activities in line with company policies and procedures.
• Manage calendars, appointments, meeting rooms, and conference facilities.
• Organize internal and external meetings, events, and travel arrangements.
• Handle correspondence, including emails, couriers, and official documentation.
• Coordinate with vendors for office maintenance, housekeeping, pantry, security, and other facility services.
• Supervise administrative support staff and monitor service delivery.
• Manage office supplies, stationery, pantry items, inventory, and office assets.
• Process vendor invoices, expense claims, and support administrative budgeting.
• Maintain office records, databases, filing systems, and MIS reports.
• Ensure compliance with company policies, statutory requirements, and workplace safety standards.
• Support audits and maintain compliance-related documentation.
• Provide administrative support to employees and management and handle day-to-day queries.

Job description

• Manage day-to-day office administration and ensure smooth office operations.
• Coordinate office activities in line with company policies and procedures.
• Manage calendars, appointments, meeting rooms, and conference facilities.
• Organize internal and external meetings, events, and travel arrangements.
• Handle correspondence, including emails, couriers, and official documentation.
• Coordinate with vendors for office maintenance, housekeeping, pantry, security, and other facility services.
• Supervise administrative support staff and monitor service delivery.
• Manage office supplies, stationery, pantry items, inventory, and office assets.
• Process vendor invoices, expense claims, and support administrative budgeting.
• Maintain office records, databases, filing systems, and MIS reports.
• Ensure compliance with company policies, statutory requirements, and workplace safety standards.
• Support audits and maintain compliance-related documentation.
• Provide administrative support to employees and management and handle day-to-day queries.