Administrative Executive

Licious; Bengaluru; On-site; INR 600,000 - 1,200,000; Full time

Job summary

Licious, Bengaluru-based meat and seafood company, invites an Administrative & Facilities Lead to join our fast-growing team. The role spans vendor management, facility maintenance, employee experience, and compliance across offices.

You will coordinate with finance for POs and payments, manage contracts and AMC, oversee audits, and provide reporting while enabling onboarding and cost optimization. Ideal candidates have 2–6 years in office administration or workplace management, with a degree in

Qualifications

• Experience in office administration or workplace management.
• Experience managing vendors, events, and facility operations in a fast-growing organization.
• Preference for BHM graduates with prior experience as Restaurant Managers.

Responsibilities

• Manage vendor relationships and ensure timely delivery of services.
• Process POs, invoices, and payments in coordination with finance.
• Maintain and renew agreements and service contracts before expiry.
• Evaluate vendors for quality, cost efficiency, and reliability.
• Track vendor performance and ensure SLA compliance.
• Oversee all facility operations, including housekeeping, security, and maintenance.
• Ensure all AMC (Annual Maintenance Contracts) are in place and serviced on time.
• Maintain office infrastructure and ensure timely resolution of technical issues.
• Conduct regular audits to ensure workplace hygiene, safety, and upkeep.
• Maintain inventory of office supplies, consumables, and IT assets.
• Support the planning and execution of employee engagement events, festivals, and celebrations.
• Coordinate with internal teams to ensure smooth onboarding and offboarding experience.
• Manage travel and accommodation requirements for employees, optimizing cost and convenience.
• Maintain documentation and reports related to vendors, payments, and inventory.
• Ensure adherence to company policies and compliance standards.
• Support internal and external audits by maintaining accurate records.
• Identify opportunities for process improvement and cost optimization.
• Maintain monthly MIS reports related to admin operations, spends, and cost analysis.
• Track and share weekly and monthly dashboards with key highlights.

Skills

Vendor management

PO processing

Vendor evaluation

Facilities management

Event planning

Compliance & audits

MIS reporting

Education

BHM / Facility Management

Job description

We are Licious and we are a Bengaluru-based meat and seafood company founded in 2015 by Abhay Hanjura and Vivek Gupta, our founders, foodies, and friends. We pride ourselves on being India's most successful D2C food-tech brand operating in 20 cities across the country, delighting over 32 lac customers with our de-licious fresh meat and seafood!

Think you have what it takes to be the magic ingredient in the recipe that is Licious? Read on...

What makes this role Meaty?

• Manage vendor relationships and ensure timely delivery of services.
• Process Purchase Orders (POs), invoices, and payments in coordination with finance
• Maintain and renew agreements and service contracts before expiry
• Evaluate vendors for quality, cost efficiency, and reliability
• Track vendor performance and ensure SLA compliance.

2. Facility & Maintenance Management

• Oversee all facility operations, including housekeeping, security, and maintenance
• Ensure all AMC (Annual Maintenance Contracts) are in place and serviced on time
• Maintain office infrastructure and ensure timely resolution of technical issues
• Conduct regular audits to ensure workplace hygiene, safety, and up keep
• Maintain inventory of office supplies, consumables, and IT assets.

3. Employee Experience & Events

• Support the planning and execution of employee engagement events, festivals, and celebrations.
• Coordinate with internal teams to ensure smooth onboarding and offboarding experience.
• Manage travel and accommodation requirements for employees, optimizing cost and convenience

4. Process & Compliance

• Maintain documentation and reports related to vendors, payments, and inventory
• Ensure adherence to company policies and compliance standards
• Support internal and external audits by maintaining accurate records
• Identify opportunities for process improvement and cost optimization

5. Reporting

• Maintain monthly MIS reports related to admin operations, spends, and cost analysis
• Track and share weekly and monthly dashboards with key highlights

We hope that you have...

• A degree in BHM , Business Administration, Facility Management, or an equivalent field.
• 2-6 years of experience in office administration or workplace management.
• Experience managing vendors, events, and facility operations in a fast-growing organization.
• Preference for BHM graduates with prior experience as Restaurant Managers.

Why Join us ?

• Be part of a high-impact team hiring for a category-creating consumer brand
• Work with passionate leaders building India's most loved meat and seafood company
• Fast-paced, high-learning environment with opportunities for growth.