Administration Executive

Licious; Bengaluru; On-site; INR 300,000 - 600,000; Full time

Job summary

Licious in Bengaluru is seeking an Office Administrator to support vendor relations, facility operations, and employee experiences in a fast-growing D2C food-tech environment. You will coordinate purchases, maintenance, events, and compliance to ensure smooth daily operations.

You’ll work with cross-functional teams to manage suppliers, contracts, onboarding/offboarding, and reporting, keeping documentation up to date and cost-efficient.

Qualifications

• Graduate in Business Administration / Facility Management / Operations or equivalent.
• 1-5 years of experience in office administration or workplace management.
• Experience managing vendors, events, and facility operations in a fast-growing organization preferred.

Responsibilities

• Manage vendor relationships and ensure timely delivery of services.
• Process Purchase Orders (POs), invoices, and payments in coordination with finance.
• Maintain and renew agreements and service contracts before expiry.
• Oversee facility operations, including housekeeping, security, and maintenance.
• Ensure AMC (Annual Maintenance Contracts) are in place and serviced on time.
• Maintain office infrastructure and ensure timely resolution of technical issues.
• Coordinate employee engagement events, festivals, and celebrations.
• Manage travel and accommodation requirements for employees, optimizing cost and convenience.
• Maintain documentation and reports related to vendors, payments, and inventory.
• Identify opportunities for process improvement and cost optimization.
• Maintain monthly MIS reports related to admin operations, spends, and cost analysis.

Skills

Vendor management

Event coordination

Facilities management

Office administration

Compliance awareness

Education

Graduate in Business Administration / Facility Management / Operations or equivalent

Job description

About the Job :

We are Licious and we are a Bengaluru-based meat and seafood company founded in 2015 by Abhay Hanjura and Vivek Gupta, our founders, foodies, and friends. We pride ourselves on being Indias most successful D2C food-tech brand operating in 20 cities across the country, delighting over 32 lac customers with our de-liciou s fresh meat and seafood!

Think you have what it takes to be the magic ingredient in the recipe that is Licious? Read on

What makes the role meaty?

1. Vendor & Purchase Management

• Manage vendor relationships and ensure timely delivery of services.
• Process Purchase Orders (POs), invoices, and payments in coordination with finance.
• Maintain and renew agreements and service contracts before expiry.
• Evaluate vendors for quality, cost efficiency, and reliability.
• Track vendor performance and ensure SLA compliance.

2. Facility & Maintenance Management

• Oversee all facility operations, including housekeeping, security, and maintenance.
• Ensure all AMC (Annual Maintenance Contracts) are in place and serviced on time.
• Maintain office infrastructure and ensure timely resolution of technical issues.
• Conduct regular audits to ensure workplace hygiene, safety, and upkeep.
• Maintain inventory of office supplies, consumables, and IT assets.

3. Employee Experience & Events

• Support the planning and execution of employee engagement events, festivals, and celebrations.
• Coordinate with internal teams to ensure smooth onboarding and offboarding experience.
• Manage travel and accommodation requirements for employees, optimizing cost and convenience.

4. Process & Compliance

• Maintain documentation and reports related to vendors, payments, and inventory.
• Ensure adherence to company policies and compliance standards.
• Support internal and external audits by maintaining accurate records.
• Identify opportunities for process improvement and cost optimization.

5. Reporting

• Maintain monthly MIS reports related to admin operations, spends, and cost analysis.
• Track and share weekly and monthly dashboards with key highlights.

We hope that you have..

• Graduate in Business Administration / Facility Management / Operations or equivalent.
• 1-5 years of experience in office administration or workplace management.
• Experience managing vendors, events, and facility operations in a fast-growing organization preferred.