Administrative Assistant to Director

Mifm Opreations Pvt Ltd.; Ahmedabad District; On-site; INR 167,400 - 334,800; Full time

Job summary

Mifm Opreations Pvt Ltd. is seeking an in-person Executive/Personal Assistant in the Ahmedabad area to manage diaries, correspondence, travel, and reporting. The role requires discretion, excellent communication, and the ability to handle multiple tasks efficiently.

The position supports senior executives, organizing schedules, drafting documents, and coordinating with internal teams to ensure seamless operations and timely delivery of tasks.

Qualifications

• Experience in managing diaries/schedules and coordinating meetings.
• Strong written and verbal communication abilities.
• Ability to handle confidential information with discretion.
• Proactive approach to anticipating needs and solving problems.

Responsibilities

• Diary & Schedule Management: Organize appointments, meetings, and events; manage calendars.
• Communication Handling: Screen calls/emails, draft correspondence, manage mail, liaison.
• Travel Coordination: Book flights, accommodation, transport; create itineraries.
• Document Preparation: Typing, editing, reports, presentations, minutes.
• Administrative Systems: Maintain files, databases, office procedures.
• Project & Task Support: Conduct research, manage small projects, ad hoc requests.
• Confidentiality & Discretion: Handle sensitive information professionally.
• Personal Duties: May include personal errands or household staff management.

Skills

Diary management and scheduling

Verbal and written communication

Problem solving and proactive thinking

Discretion and professionalism

Adaptability to changing priorities

Job description

High-level administrative and organizational support for an executive or individual, managing schedules, correspondence (emails, calls, mail), travel, meetings, and reports, while acting as a gatekeeper and liaison, requiring discretion, excellent communication, and problem solving to free up the principal's time for core duties, with roles sometimes extending to personal errands and household management.

Key Responsibilities

• Diary & Schedule Management: Organizing appointments, meetings, and events; managing calendars.
• Communication Handling: Screening calls/emails, drafting correspondence, managing mail, and acting as a liaison.
• Travel Coordination: Booking flights, accommodation, and transport; creating itineraries.
• Document Preparation: Typing, editing, compiling reports, presentations, and taking meeting minutes.
• Administrative Systems: Maintaining files, databases, and office procedures.
• Project & Task Support: Conducting research, managing small projects, and handling ad hoc requests.
• Confidentiality & Discretion: Handling sensitive information with professionalism.
• Personal Duties: May include personal errands, event planning, or managing household staff/bills (especially in private PA roles).

Key Skills

• Exceptional organization and time management
• Strong verbal and written communication
• Proactive problem‑solving and anticipating needs
• High level of discretion and professionalism
• Adaptability to changing priorities

Compensation

15,000.00 - 30,000.00 per month

Work Location

In person