Administrative Assistant

Russell Tobin; Hyderabad; On-site; INR 600,000 - 1,200,000; Full time

Job summary

Russell Tobin is seeking an executive assistant to manage complex calendars across multiple time zones, arrange meetings and travel, and handle administrative duties with a high level of professionalism.

The role requires excellent communication, attention to detail, and the ability to work under pressure while maintaining confidentiality. You will support team members and participate in ad-hoc projects as needed.

Qualifications

• Experience as an assistant, preferably 4 years
• Excellent interpersonal and communication skills
• Strong attention to detail
• Proactive and takes initiative
• Able to multi-task and work under pressure
• Confidentiality and integrity
• Proficient in MS Word, Excel, PowerPoint and Outlook

Responsibilities

• Manage complex calendars across multiple time zones
• Arrange internal meetings and logistics for conferences
• Coordinate travel plans and travel expenses
• Ensure compliance and obtain necessary approvals
• Provide general admin support and assist team events
• Support colleagues and cover when needed

Skills

Calendar management

Interpersonal communication

Attention to detail

Proactivity

Multitasking

Discretion/confidentiality

Problem solving

Team player

Integrity

Organizational skills

Adaptability

Tools

MS Word

Excel

PowerPoint

Outlook

Job description

Responsibilities

• Proactive diary management of complex calendars across multiple time zones
• Arrange internal meetings and all logistics booking of conference rooms, guest registration, ensuring materials are organized
• Arrange travel; organize and provide detailed travel schedules and process related expenses in a timely manner
• Adhering to Compliance regulations and gaining the relevant approvals
• General team admin including phone answering and relaying messages, photocopying/scanning/printing, participation in ad-hoc projects, and planning team events
• Flexibility to support assistant colleagues and cover when necessary
  

Requirements

• Prior experience as an assistant – preferably 4 years and ideally from a banking, financial services background
• Team player with a positive “can do” attitude
• Excellent interpersonal and communication skills - ability to display a consistent, professional degree of communication
• Strong attention to detail
• Proactivity with excellent organisational and problem solving skills - ability to take initiative, follow up where necessary without prompting and seek clarification when needed
• Ability to work well under pressure, adapt to unexpected events, prioritize and multi-task in a deadline driven environment
• Demonstrates high degree of integrity and recognises the need for confidentiality
• Comfortable working with people at all levels across the organisation
• Strong proficiency in MS Word, Excel, PowerPoint and Outlook