Secretary

K Raheja Corp; Mumbai; On-site; INR 450,000 - 700,000; Full time

Job summary

K Raheja Corp is seeking an organized administrative professional to manage calendars, coordinate travel, and handle travel-related expenses for executive needs.

You will book hotels, arrange meetings, process invoices, and provide confidential administrative support while liaising with internal teams and external vendors to ensure smooth operations.

Responsibilities

• Calendar management and scheduling of meetings with reminders.
• Arrange domestic and international travel and transportation.
• Coordinate hotel bookings for business travel and visits.
• Process travel and hotel invoices and ensure timely clearance.
• Coordinate meetings, reserve conference rooms and attendees.
• Provide general administrative support and correspondence.
• Manage travel expenses, invoices and reimbursements.
• Liaise with internal departments, travel agencies, hotels and vendors.
• Maintain confidentiality of sensitive information.
• Provide ad-hoc administrative support as needed.

Skills

Calendar management

Travel coordination

Hotel bookings

Bill processing

Meeting coordination

Administrative support

Communication

Confidentiality

Attention to detail

Job description

Role & responsibilities

• Calendar Management: Manage calendars, schedule meetings, coordinate appointments and send timely reminders to ensure effective time management.
• Travel Management: Arrange domestic and international travel, including flight tickets, train tickets, airport transfers and other transportation requirements.
• Hotel Bookings: Coordinate hotel reservations and accommodation arrangements for business travel, meetings and official visits.
• Bill Processing: Collect, verify and process travel bills, hotel invoices and other official expenses, ensuring timely submission and clearance as per company policies.
• Meeting Coordination: Schedule meetings, book conference rooms, coordinate with participants and ensure all necessary arrangements are in place.
• Administrative Support: Handle emails, correspondence, documentation and other secretarial activities as required.
• Expense Management: Maintain records of travel expenses, invoices, reimbursements and payment status, and follow up with Finance for timely clearance.
• Stakeholder Coordination: Liaise with internal departments, travel agencies, hotels and external vendors to ensure seamless coordination.
• Confidentiality: Handle sensitive business information and management correspondence with discretion.
• Ad-hoc Support: Undertake additional administrative and coordination responsibilities as assigned by management.

Preferred candidate profile

• Calendar and time management
• Travel and accommodation coordination
• Invoice and bill processing
• Communication and stakeholder management
• Organization and attention to detail
• Confidentiality and reliability