Administrative Assistant

Jobtailor; Hyderabad; On-site; INR 300,000 - 420,000; Full time

Job summary

Jobtailor, based in Hyderabad, seeks a detail‑oriented professional for daily document management tasks, including renaming, storage, software updates and processing DocuSign signatures. The role emphasizes data accuracy and timely communication with internal teams and clients.

Fresh graduates may apply; 1–2 years in a financial services firm is preferred. The position involves cross‑training and collaboration with senior staff to ensure quality deliverables and adherence to deadlines.

Qualifications

• 1–2 years of experience in a similar job in a financial industry company.
• Fluent in English (written and spoken).
• Flexible, proactive and attentive to details; team player with excellent communication skills.
• Fresh graduate (may or may not have internship experience).

Responsibilities

• Perform daily tasks and client work, such as documents collection, renaming and storing of the documents, updating the software as the case may be, processing online signatures via DocuSign and statutory filings as may be assigned.
• Actively participate in process and client-related training to enhance operational expertise.
• Serve as a subject matter expert in managing data updates in the assigned software and documents management system.
• Maintain consistent, timely, and appropriate communication with both internal teams and external stakeholders.
• Escalate critical issues to senior team members as needed, ensure quick resolution and minimal disruption.
• Note down the time spent on each assigned work and add them accurately and promptly on the assigned systems using the correct codes.
• Update the daily work status on the assigned work trackers along with recording of all aspects as per established guidelines to uphold quality standards.
• Ensure high‑quality deliverables by consistently meeting agreed standards and attaining data accuracy.
• Prioritize and manage tasks effectively while adhering to deadlines and executing data entry activities.
• Collaborate closely with senior team members and participate in cross‑training sessions to support project requirements and bulk assignment.
• Read the Standard Operating Procedures and follow the instructions given under the same.
• Attend organizational trainings and complete them within the assigned time frame.

Skills

Data Accuracy

Statutory Filings

Software Updates

Online Signatures Processing

Document Collection

Job description

Responsibilities

• Perform daily tasks and client work, such as documents collection, renaming and storing of the documents, updating the software as the case may be, processing online signatures via DocuSign and statutory filings as may be assigned.
• Actively participate in process and client-related training to enhance operational expertise.
• Serve as a subject matter expert in managing data updates in the assigned software and documents management system.
• Maintain consistent, timely, and appropriate communication with both internal teams and external stakeholders.
• Escalate critical issues to senior team members as needed, ensure quick resolution and minimal disruption.
• Note down the time spent on each assigned work and add them accurately and promptly on the assigned systems using the correct codes.
• Update the daily work status on the assigned work trackers along with recording of all aspects as per established guidelines to uphold quality standards.
• Ensure high‑quality deliverables by consistently meeting agreed standards and attaining data accuracy.
• Prioritize and manage tasks effectively while adhering to deadlines and executing data entry activities.
• Collaborate closely with senior team members and participate in cross‑training sessions to support project requirements and bulk assignment.
• Read the Standard Operating Procedures and follow the instructions given under the same.
• Attend organizational trainings and complete them within the assigned time frame.

Requirements

• At least 1–2 years of experience in a similar job in a financial industry company.
• Fluent in English (written and spoken).
• Flexible, proactive and attentive to details; team player with excellent communication skills.
• Fresh graduate (may or may not have internship experience).

Hard Skills

• Data Accuracy
• Statutory Filings
• Software Updates
• Online Signatures Processing
• Document Collection

Soft Skills

• Attention to Detail
• Proactive Team Player
• Excellent Communication