Operations Assistant

Talenversity; Bengaluru; On-site; INR 250,000 - 500,000; Full time

Job summary

Talenversity in Bengaluru is seeking an organized Administrative & Operations Executive to support the management team with day-to-day tasks, client communication, and document management.

The ideal candidate has a bachelor's degree and 1–3 years in administration, strong MS Office skills, and meticulous attention to detail. This role includes onboarding, scheduling, IT basics, and coordinating with internal teams to keep operations on track.

Qualifications

• Bachelor's degree in Commerce, Business Administration, Computer Applications, or related field.
• 1–3 years of experience in Administration, Operations, Back Office, or Office Coordination.
• Proficient in Microsoft Office; Excel, Word, Outlook and Teams is a plus.

Responsibilities

• Provide day-to-day administrative and operational support to management.
• Communicate with clients via email and phone to request documents and provide updates.
• Maintain client records, files, and digital documentation.
• Upload, download, and organize documents on client portals.
• Prepare professional emails, letters, and other business correspondence.
• Maintain Excel trackers and update operational reports.
• Schedule meetings and coordinate calendars when required.
• Follow up on pending client documents and invoice-related communications.
• Assist with employee onboarding, interview scheduling, and general HR administrative tasks.
• Provide basic IT support, including Microsoft Outlook, Microsoft Office, printer, and software troubleshooting.
• Coordinate with internal teams to ensure timely completion of assigned tasks.
• Perform other administrative and operational duties as assigned.

Skills

Microsoft Office

Excel

Communication

Organization

IT troubleshooting

Education

Bachelor's degree in related field

Job description

Roles and Responsibilities

• Provide day-to-day administrative and operational support to the management team.
• Communicate with clients via email and phone to request documents and provide updates.
• Maintain client records, files, and digital documentation.
• Upload, download, and organize documents on client portals.
• Prepare professional emails, letters, and other business correspondence.
• Maintain Excel trackers and update operational reports.
• Schedule meetings and coordinate calendars when required.
• Follow up on pending client documents and invoice-related communications.
• Assist with employee onboarding, interview scheduling, and general HR administrative tasks.
• Provide basic IT support, including Microsoft Outlook, Microsoft Office, printer, and software troubleshooting.
• Coordinate with internal teams to ensure timely completion of assigned tasks.
• Perform other administrative and operational duties as assigned.
  

Desired Candidate Profile

• Bachelor's degree in Commerce, Business Administration, Computer Applications, or a related field.
• 1-3 years of experience in Administration, Operations, Back Office, or Office Coordination.
• Proficient in Microsoft Office, especially Excel, Word, Outlook, and Teams is an added advantage.
• Good written and verbal communication skills in English.
• Strong organizational and multitasking abilities.
• High attention to detail and accuracy.
• Basic knowledge of computer hardware and software troubleshooting is an advantage.
• Ability to work independently and as part of a team.
• Experience working in a CA/CPA firm, accounting firm, or professional services environment will be preferred.