Administration Manager

Electronics Mart India; New Delhi; On-site; INR 360,000 - 540,000; Full time

Job summary

Electronics Mart India is seeking an experienced Administration and Facility Manager to oversee day-to-day operations for stores and regional offices in Delhi NCR. You will coordinate security, housekeeping, manpower, and facility management agencies while monitoring outsourced staff performance and compliance with policies and safety standards.

This role requires strong vendor management, documentation, and the ability to handle multiple locations with proactive problem-solving.

Qualifications

• Experience in administration and facility management.
• Strong vendor and manpower management.
• Excellent coordination and communication skills.
• Proficient in MS Excel and MS Office.
• Willingness to travel to stores within Delhi NCR.
• Ability to manage multiple stores/locations independently.
• Strong negotiation and problem-solving skills.
• Experience handling security and safety compliance.

Responsibilities

• Manage day-to-day administrative activities for stores and regional office.
• Coordinate with security, housekeeping, manpower and facility management agencies.
• Monitor deployment, attendance, grooming and performance of outsourced staff.
• Ensure proper housekeeping, cleanliness, hygiene and maintenance of stores and office premises.
• Coordinate with vendors for electrical, civil, AC, plumbing, carpentry and other maintenance requirements.
• Monitor administrative expenses, bills, invoices and vendor payments.
• Coordinate new store opening, renovation, shifting and closure activities.
• Prepare regular MIS reports related to administration, vendors, manpower, expenses and maintenance.

Skills

Administration

Facility Management

Vendor Management

Staff Coordination

MS Excel

MS Office

Negotiation

Documentation

Travelling (Delhi NCR)

Job description

Role & responsibilities

• Manage day-to-day administrative activities for stores and regional office.
• Coordinate with security, housekeeping, manpower and facility management agencies.
• Monitor deployment, attendance, grooming and performance of outsourced staff.
• Ensure proper housekeeping, cleanliness, hygiene and maintenance of stores and office premises.
• Coordinate with vendors for electrical, civil, AC, plumbing, carpentry and other maintenance requirements.
• Monitor administrative expenses, bills, invoices and vendor payments.
• Ensure timely renewal and maintenance of AMC, licenses, contracts and other administrative documents.
• Conduct regular store visits to identify and resolve administrative and facility-related issues.
• Handle security-related matters, incidents, complaints and coordination with security agencies.
• Ensure compliance with company administration policies, SOPs and safety standards.
• Coordinate new store opening, renovation, shifting and closure activities.
• Prepare regular MIS reports related to administration, vendors, manpower, expenses and maintenance.

Preferred candidate profile

• Strong administration and facility management skills.
• Good knowledge of vendor and manpower management.
• Strong coordination and communication skills.
• Good MS Excel and MS Office knowledge.
• Ability to handle multiple stores/locations.
• Good negotiation and problem-solving skills.
• Ability to manage vendors and outsourced manpower effectively.
• Strong follow-up and documentation skills.
• Willingness to travel to stores within Delhi NCR.
• Ability to work independently and manage urgent operational requirements.