Administration Manager

Electronics Mart India; Ghaziabad District; On-site; INR 400,000 - 600,000; Full time

Job summary

Electronics Mart India is seeking a proactive Administrative & Facilities Manager to oversee day-to-day operations across stores and regional offices. The role requires coordinating with security, housekeeping and maintenance vendors, and ensuring smooth functioning of all administrative processes.

You will monitor outsourced staff performance, manage budgets, renew licenses and drive timely issue resolution. Travel to stores within Delhi NCR is expected as part of duties.

Qualifications

• Strong administration and facility management skills.
• Good knowledge of vendor and manpower management.
• Strong coordination and communication skills.
• Good MS Excel and MS Office knowledge.

Responsibilities

• Manage day-to-day administrative activities for stores and regional office.
• Coordinate with security, housekeeping, manpower and facility management agencies.
• Monitor deployment, attendance, grooming and performance of outsourced staff.
• Ensure proper housekeeping, cleanliness, hygiene and maintenance of stores and office premises.
• Coordinate with vendors for electrical, civil, AC, plumbing, carpentry and other maintenance requirements.
• Monitor administrative expenses, bills, invoices and vendor payments.
• Ensure timely renewal and maintenance of AMC, licenses, contracts and other administrative documents.
• Conduct regular store visits to identify and resolve administrative and facility-related issues.
• Handle security-related matters, incidents, complaints and coordination with security agencies.
• Ensure compliance with company administration policies, SOPs and safety standards.
• Coordinate new store opening, renovation, shifting and closure activities.
• Prepare regular MIS reports related to administration, vendors, manpower, expenses and maintenance.

Skills

Administration

Facility management

Vendor management

Coordination

MS Excel

MS Office

Multi-store management

Negotiation

Documentation

Travel readiness

Job description

Role & responsibilities

• Manage day-to-day administrative activities for stores and regional office.
• Coordinate with security, housekeeping, manpower and facility management agencies.
• Monitor deployment, attendance, grooming and performance of outsourced staff.
• Ensure proper housekeeping, cleanliness, hygiene and maintenance of stores and office premises.
• Coordinate with vendors for electrical, civil, AC, plumbing, carpentry and other maintenance requirements.
• Monitor administrative expenses, bills, invoices and vendor payments.
• Ensure timely renewal and maintenance of AMC, licenses, contracts and other administrative documents.
• Conduct regular store visits to identify and resolve administrative and facility-related issues.
• Handle security-related matters, incidents, complaints and coordination with security agencies.
• Ensure compliance with company administration policies, SOPs and safety standards.
• Coordinate new store opening, renovation, shifting and closure activities.
• Prepare regular MIS reports related to administration, vendors, manpower, expenses and maintenance.

Preferred candidate profile

• Strong administration and facility management skills.
• Good knowledge of vendor and manpower management.
• Strong coordination and communication skills.
• Good MS Excel and MS Office knowledge.
• Ability to handle multiple stores/locations.
• Good negotiation and problem-solving skills.
• Ability to manage vendors and outsourced manpower effectively.
• Strong follow-up and documentation skills.
• Willingness to travel to stores within Delhi NCR.
• Ability to work independently and manage urgent operational requirements.