Manager/Senior Manager – Administration

Xpressbees (BusyBees Logistics Solutions Pvt. Ltd.); Mumbai; On-site; INR 1,200,000 - 3,200,000; Full time

Job summary

Xpressbees (BusyBees Logistics Solutions Pvt. Ltd.) is seeking an experienced Manager/Senior Manager – Administration to oversee end-to-end administration, facilities, real estate, vendor management, and workplace operations across multiple sites in India.

The role emphasizes operational efficiency, cost control, and proactive asset management. The ideal candidate has 10–15 years of relevant experience in admin and facilities, with strong negotiation, vendor relations, and MS Office skills to

Qualifications

• 10–15 years of relevant experience in administration, facilities management, real estate, or corporate office operations.
• Vendor management, procurement, office setup, property scouting, property management, maintenance, and cost optimization experience preferred.
• Strong knowledge of real estate, lease negotiations, and property management with cost-control focus.

Responsibilities

• Oversee facilities & infrastructure management across multiple locations.
• Manage real estate/property scouting, lease coordination, and negotiations.
• Supervise utilities, building systems, security, pest control, and upkeep of assets and equipment.
• Coordinate vendor management, procurement, POs, bills, and commissioning.
• Ensure smooth office administration and timely supply availability.
• Oversee repairs, maintenance, and replacement of office equipment and infrastructure.
• Monitor utility bills, payments, and opportunities for cost optimization.
• Maintain vendor and property records, asset registers, and compliance documents.

Skills

Vendor management

Commercial negotiation

Communication skills

Interpersonal skills

MS Office proficiency

ERP systems familiarity

Administrative reporting

Organizational skills

Multitasking

Problem-solving

Time management

Education

Any Graduate

Tools

ERP systems

Database management

Job description

We are looking for an experienced Manager / Senior Manager – Administration to oversee end-to-end administration, facilities management, infrastructure development, real estate, vendor management, and workplace operations across multiple locations. The role requires strong expertise in operational efficiency, property management, resource utilization, and administrative cost optimization.

Key Responsibilities:

• Facilities & Infrastructure Management: Oversee the setup, maintenance, and management of corporate offices, branch offices, and project locations.
• Real Estate & Property Management: Handle property scouting, site identification, property evaluation, lease coordination, rental negotiations, and ongoing property management.
• Utilities & Building Systems: Manage generators, HVAC/AC systems, UPS, elevators, fire safety, security systems, pest control, and other essential utilities.
• Asset & Premises Management: Ensure proper maintenance and optimal utilization of company-owned and leased properties, equipment, furniture, vehicles, and other assets.
• Vendor Management & Procurement: Manage vendors and service providers, negotiate commercial terms, prepare bills of materials, process purchase orders, and coordinate delivery, installation, and commissioning.
• Office Administration: Ensure smooth day-to-day operations, timely availability of office supplies, consumables, and other administrative requirements.
• Repairs & Maintenance: Oversee repairs, maintenance, and replacement of office equipment, furniture, appliances, and infrastructure.
• Utility & Cost Management: Monitor electricity, water, and other utility bills, ensure timely payments, and identify opportunities for administrative cost optimization.
• Service Provider Coordination: Maintain effective relationships with vendors, contractors, landlords, and service providers to ensure quality and timely service delivery.
• Compliance & Documentation: Maintain administrative records, vendor documents, property records, asset registers, and compliance documentation in line with company policies.
• Strong knowledge of real estate, property scouting, property evaluation, lease negotiations, and property management, preferably from the same industry - Supply chain/Logistics
• Excellent vendor management, commercial negotiation, communication, and interpersonal skills.
• Proficiency in MS Office, particularly Excel, Word, and PowerPoint.
• Familiarity with ERP systems, procurement workflows, database management, and administrative reporting.
• Strong organizational, multitasking, time-management, and problem-solving abilities.
• Ability to manage multiple locations, vendors, properties, and administrative priorities efficiently.
• Focus on cost control, service quality, resource optimization, and operational excellence.

Educational Qualification:

Any Graduate.

Experience Requirements:

• 10–15 years of relevant experience in administration, facilities management, infrastructure management, real estate, or corporate office operations.
• Proven experience in vendor management, procurement, office setup, property scouting, property management, maintenance, and administrative cost optimization will be preferred.