Administration Lead

Pluxee; Mumbai; Hybrid; INR 450.000 - 650.000; Vollzeit

Zusammenfassung

Pluxee in Mumbai is seeking an Administrative Assistant to provide efficient support to teams, manage calendars, prepare documents, coordinate meetings, and handle basic logistics in a fast-paced, hybrid environment.

You will organize files and records, support travel arrangements and expense submission, ensure accuracy and accessibility of information, and help streamline administrative workflows across functions.

Qualifikationen

• Bachelor's degree or equivalent in Business Administration or related field.
• First experience in administrative support or similar role.
• Experience in a corporate or structured environment is an advantage.

Aufgaben

• Provide day-to-day administrative support to teams and managers
• Manage calendars, schedule meetings, and coordinate basic logistics
• Prepare and format documents, reports, and presentations
• Maintain and organize files, records, and documentation
• Ensure accuracy and accessibility of administrative information
• Support document processing and archiving
• Support internal coordination between teams and functions
• Assist in organizing meetings, workshops, and small events
• Facilitate communication by sharing information and updates
• Assist in organizing travel arrangements (transport, accommodation)
• Support expense submission and administrative follow-up
• Support basic reporting and data entry activities
• Assist in administrative processes and compliance with internal procedures
• Contribute to improving efficiency in administrative workflows

Kenntnisse

Organizational skills

Time management

Attention to detail

Communication skills

Multitasking

Ausbildung

Bachelor's degree in Business Administration or related field

Tools

Microsoft 365

Jobbeschreibung

Permanent Regular

The Administrative Assistant provides efficient and reliable administrative support to teams, ensuring smooth daily operations and supporting organizational effectiveness. The role contributes to maintaining structured processes, accurate documentation, and effective coordination within a dynamic work environment.

Your Next Challenge

Responsibilities

• 1. Administrative Support
  • Provide day-to-day administrative support to teams and managers
  • Manage calendars, schedule meetings, and coordinate basic logistics
  • Prepare and format documents, reports, and presentations
• 2. Office & Documentation Management
  • Maintain and organize files, records, and documentation
  • Ensure accuracy and accessibility of administrative information
  • Support document processing and archiving
• 3. Coordination & Communication
  • Support internal coordination between teams and functions
  • Assist in organizing meetings, workshops, and small events
  • Facilitate communication by sharing information and updates
• 4. Travel & Expense Support
  • Assist in organizing travel arrangements (transport, accommodation)
  • Support expense submission and administrative follow-up
• 5. Operational Support
  • Support basic reporting and data entry activities
  • Assist in administrative processes and compliance with internal procedures
  • Contribute to improving efficiency in administrative workflows

You Are a Match If

Education

• Bachelor s degree or equivalent experience in Business Administration or a related field.

Work Experience

• First experience in administrative support or similar role
• Experience in a corporate or structured environment is an advantage

Skills & Certifications

• Proficiency in Microsoft 365 (Outlook, Excel, PowerPoint, Word, Teams)
• Strong organizational and time management skills
• Attention to detail and accuracy
• Good communication skills
• Ability to manage multiple tasks and priorities

Languages

• For global, regional, or area roles, fluency in English is required. Additional languages such as French, Spanish, Portuguese, or other relevant languages are an advantage.
• For local country leadership and management roles, fluency in the local language and English is required.
• For local individual contributor roles, fluency in the local language is required. English is considered an advantage as it supports communication, learning, and collaboration in a multinational context.

Working Conditions

• For global, regional, or area roles: Hybrid working patterns depending on the host country policies. Collaboration across different countries, functions, and time zones. Travel may be required depending on business needs.
• For local roles: Hybrid working environment depending on local policies. Collaboration with local business teams and relevant regional or global stakeholders. Occasional travel may be required depending on business needs.

Competencies

• Administrative Operations Management
• Document & Information Management
• Office Tools & Digital Collaboration
• Data Entry & Reporting Support
• Travel & Expense Administration

Why Join Pluxee

Join an Inclusive Team

Work at the heart of the community alongside 5,000 experts across 29 countries - we embrace diversity and value uniqueness, fostering a workplace where everyone can thrive.

Turn Inspiration into Possibility

Get space to try new ideas, experiment and move the world of work forward as you bring new digital experiences - and moments of connection - to millions of people.

Make a Positive Impact

Touch millions of lives and create meaningful change for people and the world we share, supporting our commitments to diversity, sustainability, and local economies.

Grow with Us

Get support you need to take meaningful steps in your career, whether youre performing your work/life balance or learning new skills.