Administration Lead

PLUXEE INDIA PRIVATE LTD; Mumbai; Hybrid; INR 260,000 - 400,000; Full time

Job summary

Pluxee India Private Ltd. seeks an Administrative Assistant to provide efficient administrative support, manage calendars, organize meetings, and coordinate logistics in a hybrid environment.

The role focuses on maintaining accurate documentation, supporting document processing, and ensuring smooth daily operations. Ideal candidates will have a Bachelor’s degree in Business Administration or related field and experience in an administrative role.

Qualifications

• Education: Bachelor’s degree in Business Administration or related field.
• Experience: First experience in administrative support in a corporate environment.
• Skills: Proficiency in Microsoft 365 (Outlook, Excel, PowerPoint, Word, Teams) and strong organizational, time-management, and communication skills.

Responsibilities

• Provide day-to-day administrative support to teams and managers.
• Manage calendars, schedule meetings, and coordinate basic logistics.
• Prepare and format documents, reports, and presentations.
• Maintain and organize files, records, and documentation for accessibility.
• Support travel arrangements and expense submission; assist in routine administrative workflows.

Skills

Microsoft 365

Organization

Time management

Attention to detail

Communication

Education

Bachelor's degree in Business Administration

Tools

Microsoft 365 Suite

Job description

At Pluxee, we shape the world of employee benefits and engagement by bringing to life a personalized and sustainable employee experience, at work and beyond.

Permanent Regular Job Description: The Administrative Assistant provides efficient and reliable administrative support to teams, ensuring smooth daily operations and supporting organizational effectiveness. The role contributes to maintaining structured processes, accurate documentation, and effective coordination within a dynamic work environment.

Responsibilities

• 1. Administrative Support Provide day-to-day administrative support to teams and managers Manage calendars, schedule meetings, and coordinate basic logistics Prepare and format documents, reports, and presentations
• 2. Office & Documentation Management Maintain and organize files, records, and documentation Ensure accuracy and accessibility of administrative information Support document processing and archiving
• 3. Coordination & Communication Support internal coordination between teams and functions Assist in organizing meetings, workshops, and small events Facilitate communication by sharing information and updates
• 4. Travel & Expense Support Assist in organizing travel arrangements (transport, accommodation) Support expense submission and administrative follow-up
• 5. Operational Support Support basic reporting and data entry activities Assist in administrative processes and compliance with internal procedures Contribute to improving efficiency in administrative workflows

YOU ARE A MATCH IF...

• Education: Bachelor’s degree or equivalent experience in Business Administration or a related field.
• Work Experience: First experience in administrative support or similar role Experience in a corporate or structured environment is an advantage.
• Skills & Certifications: Proficiency in Microsoft 365 (Outlook, Excel, PowerPoint, Word, Teams) Strong organizational and time management skills Attention to detail and accuracy Good communication skills Ability to manage multiple tasks and priorities.

Languages

For global, regional, or area roles, fluency in English is required. Additional languages such as French, Spanish, Portuguese, or other relevant languages are an advantage. For local country leadership and management roles, fluency in the local language and English is required. For local individual contributor roles, fluency in the local language is required. English is considered an advantage as it supports communication, learning, and collaboration in a multinational context.

Working Conditions

For global, regional, or area roles: Hybrid working patterns depending on the host country policies. Collaboration across different countries, functions, and time zones. Travel may be required depending on business needs. For local roles: Hybrid working environment depending on local policies. Collaboration with local business teams and relevant regional or global stakeholders. Occasional travel may be required depending on business needs.

Competencies

Administrative Operations Management Document & Information Management Office Tools & Digital Collaboration Data Entry & Reporting Support Travel & Expense Administration

Why join Pluxee?

Join an inclusive team Work at the heart of the community alongside 5,000 experts across 29 countries - we embrace diversity and value uniqueness, fostering a workplace where everyone can thrive. Turn inspiration into possibility Get space to try new ideas, experiment and move the world of work forward as you bring new digital experiences - and moments of connection - to millions of people. Make a positive impact Touch millions of lives and create meaningful change for people and the world we share, supporting our commitments to diversity, sustainability, and local economies. Grow with us Get support you need to take meaningful steps in your career, whether you're performing your work/life balance or learning new skills.