Administration Executive /Third-Party Payroll

CIEL HR; Vadodara; On-site; INR 300,000 - 420,000; Full time

Job summary

CIEL HR is seeking an experienced administrator to oversee day-to-day admin for a manufacturing plant in Vadodara, Gujarat. The role requires coordinating housekeeping, security, canteen and transport, plus managing vendors and facility maintenance.

Ideal candidates will have a minimum of 3 years in core plant administration, with strong record-keeping and ability to support events and inter-department coordination.

Qualifications

• Minimum 3 years of core administration experience in a manufacturing/industrial plant.

Responsibilities

• Manage day-to-day administration activities of the manufacturing plant.
• Handle housekeeping, security, canteen and transport operations.
• Coordinate with vendors, contractors and service providers for administrative requirements.
• Manage facility maintenance, office/plant infrastructure and general upkeep.
• Maintain records related to admin expenses, vendors, contracts and services.
• Coordinate employee transportation and canteen services.
• Monitor security arrangements, visitor management and access control.
• Handle stationery, office supplies, uniforms, ID cards and other admin materials.
• Coordinate AMC, repairs, maintenance and facility-related services.
• Ensure proper housekeeping and hygiene standards across the plant premises.
• Support plant events, meetings, employee engagement activities and administrative arrangements.
• Coordinate with internal departments for day-to-day operational and administrative requirements.
• Prepare administrative reports, MIS and documentation as required.
• Ensure compliance with company administrative policies, safety and facility guidelines.
• Handle any other plant administration and facility-related activities assigned by management.

Skills

Core administration

Vendor coordination

Facilities management

Office administration

Job description

Roles & Responsibilities Core Administration

• Manage day-to-day administration activities of the manufacturing plant.
• Handle housekeeping, security, canteen and transport operations.
• Coordinate with vendors, contractors and service providers for administrative requirements.
• Manage facility maintenance, office/plant infrastructure and general upkeep.
• Maintain records related to admin expenses, vendors, contracts and services.
• Coordinate employee transportation and canteen services.
• Monitor security arrangements, visitor management and access control.
• Handle stationery, office supplies, uniforms, ID cards and other admin materials.
• Coordinate AMC, repairs, maintenance and facility-related services.
• Ensure proper housekeeping and hygiene standards across the plant premises.
• Support plant events, meetings, employee engagement activities and administrative arrangements.
• Coordinate with internal departments for day-to-day operational and administrative requirements.
• Prepare administrative reports, MIS and documentation as required.
• Ensure compliance with company administrative policies, safety and facility guidelines.
• Handle any other plant administration and facility-related activities assigned by management.

Key requirement: Minimum 3 years of core administration experience in a manufacturing/industrial plant.