Accounts and Admin Executive

Vinuruk Technologies; Karumathampatti; On-site; INR 250,000 - 400,000; Full time

Benefits offered by this job

Overtime Pay

Annual Bonus

PF

Petrol Allowance

ESI (ESIC)

Subsidized Accommodation

Job summary

Vinuruk Technologies in Tamil Nadu seeks an Office Administrator to manage day-to-day admin activities, HR support, vendor coordination, documentation, facility and asset management, and accounts-related tasks, ensuring smooth operations across the organization. The role covers compliance, logistics, MIS reporting, and interaction with departments, vendors, and staff.

A professional, detail-oriented candidate is required with a proactive attitude.

Responsibilities

• Assist in day-to-day administrative activities and office operations.
• Ensure the office environment is clean, organized, and well maintained.
• Coordinate housekeeping, security, pantry, maintenance, and other office services.
• Maintain office stationery, consumables, and general supplies.
• Assist in employee onboarding and exit formalities.
• Maintain employee records, attendance, leave, and documentation.
• Coordinate employee ID cards, access cards, and other administrative requirements.
• Support employee engagement activities, meetings, and company events.
• Obtain quotations and compare suppliers based on quality, pricing, and delivery.
• Assist in preparing Purchase Orders and following up with vendors.
• Coordinate deliveries and ensure timely availability of office and production requirements.
• Maintain supplier records and procurement documentation.
• Maintain administrative, HR, procurement, and statutory records.
• Organize both physical and digital documents for easy retrieval.
• Prepare reports, letters, circulars, and internal documentation as required.
• Ensure proper document control and filing practices.
• Coordinate maintenance of office infrastructure and utilities.
• Maintain records of company assets, equipment, and inventory.
• Monitor AMC schedules, repairs, and service activities.
• Assist in ensuring workplace safety and cleanliness.
• Assist in maintaining purchase records, invoices, bills, and payment-related documentation.
• Coordinate with the Accounts department for invoice processing and vendor payments.
• Support expense tracking and administrative record keeping.
• Coordinate courier services, dispatches, travel bookings, and material movement.
• Follow up with vendors, service providers, and external agencies.
• Coordinate with internal departments to ensure smooth execution of daily activities.
• Assist in maintaining statutory, company, and office compliance records.
• Support the renewal of licenses, subscriptions, agreements, and insurance.
• Coordinate with government offices and external agencies whenever required.
• Assist management in day-to-day operational and administrative activities.
• Prepare reports, presentations, and MIS as required.
• Follow up on assigned tasks and ensure timely completion.
• Maintain confidentiality of company information and documents.
• Demonstrate professionalism, integrity, accountability, and a positive attitude.
• Communicate effectively with employees, vendors, customers, and management.
• Complete assigned tasks within timelines while maintaining accuracy and quality.
• Continuously improve administrative processes and support organizational efficiency.

Job description

1. Office Administration

• Assist in managing day-to-day administrative activities and office operations.
• Ensure the office environment is clean, organized, and well maintained.
• Coordinate housekeeping, security, pantry, maintenance, and other office services.
• Maintain office stationery, consumables, and general supplies.

2. HR & Employee Support

• Assist in employee onboarding and exit formalities.
• Maintain employee records, attendance, leave, and documentation.
• Coordinate employee ID cards, access cards, and other administrative requirements.
• Support employee engagement activities, meetings, and company events.

3. Purchase & Vendor Coordination

• Obtain quotations and compare suppliers based on quality, pricing, and delivery.
• Assist in preparing Purchase Orders and following up with vendors.
• Coordinate deliveries and ensure timely availability of office and production requirements.
• Maintain supplier records and procurement documentation.

4. Documentation & Record Management

• Maintain administrative, HR, procurement, and statutory records.
• Organize both physical and digital documents for easy retrieval.
• Prepare reports, letters, circulars, and internal documentation as required.
• Ensure proper document control and filing practices.

5. Facility & Asset Management

• Coordinate maintenance of office infrastructure and utilities.
• Maintain records of company assets, equipment, and inventory.
• Monitor AMC schedules, repairs, and service activities.
• Assist in ensuring workplace safety and cleanliness.

6. Accounts & Administrative Support

• Assist in maintaining purchase records, invoices, bills, and payment-related documentation.
• Coordinate with the Accounts department for invoice processing and vendor payments.
• Support expense tracking and administrative record keeping.

7. Logistics & Coordination

• Coordinate courier services, dispatches, travel bookings, and material movement.
• Follow up with vendors, service providers, and external agencies.
• Coordinate with internal departments to ensure smooth execution of daily activities.

8. Compliance & Office Support

• Assist in maintaining statutory, company, and office compliance records.
• Support the renewal of licenses, subscriptions, agreements, and insurance.
• Coordinate with government offices and external agencies whenever required.

9. Management Support

• Assist management in day-to-day operational and administrative activities.
• Prepare reports, presentations, and MIS as required.
• Follow up on assigned tasks and ensure timely completion.
• Maintain confidentiality of company information and documents.

10. Professional Conduct

• Demonstrate professionalism, integrity, accountability, and a positive attitude.
• Communicate effectively with employees, vendors, customers, and management.
• Complete assigned tasks within timelines while maintaining accuracy and quality.
• Continuously improve administrative processes and support organizational efficiency.

Additional perks:

Overtime Pay, Annual Bonus, PF, Petrol Allowance, ESI (ESIC), Subsidized Accommodation