Administration Executive

Randstad; Mumbai; On-site; INR 350,000 - 550,000; Full time

Job summary

Randstad in Mumbai is seeking an energetic Administrative Assistant to support daily operations across reception, facilities, and records management. You will handle calls, emails, scheduling, and travel arrangements, ensuring smooth office workflows and professional communication.

This role covers inventory tracking, procurement, basic bookkeeping, document drafting, and maintenance liaison with vendors. You’ll work closely with teams to keep databases accurate, meetings organized, and space

Responsibilities

• Manage correspondence: Answer phone calls, reply to emails, and sort postal mail.
• Greet visitors: Welcome clients and direct them to the right person or meeting room.
• Schedule calendars: Book appointments, organize team meetings, and reserve conference spaces.
• Coordinate travel: Arrange flights, hotels, and transport for managers or staff.
• Track inventory: Monitor and restock stationery, kitchen items, and printer ink.
• Place orders: Buy new office gear and negotiate with vendors.
• Fix equipment: Handle maintenance for printers, computers, and furniture.
• Keep space clean: Ensure the workspace stays neat, safe, and organized.
• Update databases: Keep paper and digital filing systems accurate and secure.
• Basic bookkeeping: Prepare invoices, track expense reports, and record financial transactions.
• Draft documents: Write business letters, memos, reports, and meeting minutes

Job description

Daily Operations & Communication

• Manage correspondence: Answer phone calls, reply to emails, and sort postal mail.
• Greet visitors: Welcome clients and direct them to the right person or meeting room.
• Schedule calendars: Book appointments, organize team meetings, and reserve conference spaces.
• Coordinate travel: Arrange flights, hotels, and transport for managers or staff.

Supplies & Facilities

• Track inventory: Monitor and restock stationery, kitchen items, and printer ink.
• Place orders: Buy new office gear and negotiate with vendors.
• Fix equipment: Handle maintenance for printers, computers, and furniture.
• Keep space clean: Ensure the workspace stays neat, safe, and organized.

Records & Financial Support

• Update databases: Keep paper and digital filing systems accurate and secure.
• Basic bookkeeping: Prepare invoices, track expense reports, and record financial transactions.
• Draft documents: Write business letters, memos, reports, and meeting minutes