Administration Executive

Diamond Jubilee High School; Hyderabad; On-site; INR 180,000 - 240,000; Full time

Job summary

Diamond Jubilee High School in Hyderabad is seeking a Fee & Student Services Assistant to ensure smooth collection and accurate recording of student fees. You will manage the fee module, liaise with the bank for receipts, and generate essential reports for finance and administration.

Responsibilities also include coordinating with parents for fee follow-ups, reconciling data with enrolment records, and supporting certificates/ transcripts issuance while maintaining confidentiality and accuracy

Qualifications

• Experience in managing student fee collection and receivables.
• Ability to generate and analyze fee-related reports.

Responsibilities

• Manage fees collection and recording in the fee module daily.
• Reconcile fees with physical headcount to prevent revenue leakage.
• Generate age analysis and outstanding fee reports for management.
• Ensure fees are paid before issuing certificates or results.
• Coordinate with parents via SMS/phone for fee follow-up.
• Assist with admissions and general account-related tasks as needed.

Skills

Customer service

Accounting basics

Communication

MS Excel

Tools

Fee module

Bank reconciliation

Job description

Role & responsibilities

Responsibilities:

Fee & Student Service Assistant is responsible for smooth collection and recording of Student Fees including maintaining accounts of receivables. Key responsibilities are:

• 1. Management of fees collection - total recovery of fees
• Collection & Filing - Make fee collection entry into the fee module as per the fee book challan. Responsible for daily fee collection at school, if any, and reconcile at the end of the day and deposit into the bank. Liaison with bank for any discrepancy in the fee receipts / challan. Maintain and file the fee challans / receipt along with day to day register in the proper files.
• Report - Generate report for outstanding fees and follow-up for collection; Generate an age analysis report for Principal, Assistant Manager Accounts & Finance and CO for the month end.
• Control - Ensure all fees are paid before issuing certificates / results to students, for any exceptions approvals are in place
• Reconciliation - Ensure all students attending the school are billed / entered in Fee module; reconcile the fees as per Fee module with that of the physical head count in every class to ensure that there is no revenue leakage, send the reconciliation to Assistant Manager Accounts & Finance and CO in the format
• Connect - Follow up for fee collection with Parents through SMS, Phone calls and through written communications as per fee follow-up policy. Maintain the documentation of follow up.
• Operations - Update fee module for the new academic year with new admissions, class transfer, division transfer, LC and long absentees. Verify enrolment with student muster, track long absentee students, follow up and update enrolment data regularly
• Assist accountant whenever required, maintain active coordination with internal staff members for fees collection and its information
• 2. Customer Service Inquiries
• Provides information, guidance and referrals to stakeholders in a professional, positive, friendly and confidential manner ensuring accuracy of information. This includes information about admission & tuition fees, account fee assessments, TC, cost of student accessories supplied by school etc.