Administration Executive

Ciel HR; Bengaluru; On-site; INR 350,000 - 480,000; Full time

Job summary

Ciel HR is seeking an Administration professional in Bengaluru to support travel coordination, budgeting, and facilities maintenance. The role involves vendor liaison, MIS reporting, asset management, and access control duties within a dynamic office environment.

The candidate will manage procurement-related tasks, support in budget preparation, and ensure smooth facility operations, including repairs and civil works, while coordinating with third-party vendors.

Qualifications

• Experience in administration support and vendor coordination.
• Experience handling budgets and expense filing.
• Knowledge of access control systems and security procedures.
• Experience coordinating facility maintenance and repairs.

Responsibilities

• Travel and accommodation requests handling coordinating with partnered vendors.
• Provide support in preparation of all Administration budgets. Maintain records/filing of the expense.
• Plan and take responsibility for smooth operations of all repair and maintenance, Plumbing installations and Civil works pertaining to the facility.
• People Management skills while dealing with contractual/ third party vendor employees.
• Generate MIS for operations maintain a Cost Sheet for all Administration related expenses.
• Issuance of Access Cards & maintenance of access control system.
• Collaborate in various administrative tasks as required.
• Maintain and update the Fixed Asset Register of all office assets and tally the same with Finance on a half yearly basis.

Skills

Vendor management

Budgeting support

MIS generation

Access control systems

Asset management

Facilities planning

People management

Job description

Role & responsibilities

General Administration support

• Travel and accommodation requests handling coordinating with partnered vendors.
• Provide support in preparation of all Administration budgets. Maintain records/filing of the expense.

Technical knowledge of functioning of office equipment

• Plan and take responsibility for smooth operations of all repair and maintenance, Plumbing installations and Civil works pertaining to the facility.
• People Management skills while dealing with contractual/ third party vendor employees

General

• Generate MIS for operations maintain a Cost Sheet for all Administration related expenses.
• issuance of Access Cards & maintenance of access control system.
• Collaborate in various administrative tasks as required.
• Maintain and update the Fixed Asset Register of all office assets and tally the same with Finance on a half yearly basis.