Administration & Dispatch Executive

Northern Extracts; Jaipur; On-site; INR 167,000 - 279,000; Full time

Job summary

Northern Solvent Pvt. Ltd. in Jaipur seeks a Dispatch & Administration Executive to manage day-to-day dispatch and office operations, with emphasis on documentation and coordination of domestic and international shipments.

The role requires strong data management skills, proficiency in Google Sheets, Excel, Word, and Outlook, and willingness to travel locally for work. Graduate candidates with relevant experience are welcome.

Qualifications

• Graduate in any discipline.
• 14 years of experience in dispatch, office administration, logistics coordination, or documentation.
• Proficiency in Google Sheets, Microsoft Excel, Microsoft Word, and Microsoft Outlook is mandatory.
• Strong data management and documentation skills.
• Good organizational and multitasking abilities.
• Excellent attention to detail and accuracy.
• Good communication skills in English and Hindi.
• Willingness to travel locally for official work whenever required.

Responsibilities

• Maintain and update dispatch records, inventory logs, and other operational data using Google Sheets, Microsoft Excel, Zoho, and Microsoft Word.
• Coordinate domestic and international courier dispatches with logistics and courier partners.
• Prepare courier labels, invoices, packing lists, shipping documents, and other dispatch-related documentation.
• Package samples, documents, and products securely for dispatch.
• Arrange courier pickups and ensure timely dispatch and delivery of shipments.
• Track shipments and follow up with courier partners until successful delivery.
• Maintain accurate records of dispatches, courier expenses, and delivery status.
• Coordinate with internal teams to ensure timely packaging and dispatch of materials.
• Organize and maintain physical and digital documentation related to dispatches.
• Coordinate with vendors, courier agencies, and service providers whenever required.
• Assist in general administrative and office coordination activities.
• Visit courier offices, vendors, or other locations for official work whenever required.
• Handle incoming and outgoing office calls professionally, respond to routine inquiries, and direct calls to the appropriate team members.

Skills

Google Sheets

Microsoft Excel

Microsoft Word

Microsoft Outlook

Education

Graduate degree

Job description

Company: Northern Solvent Pvt. Ltd.

Location: Vaishali Nagar, Jaipur

Job Type: Full-time | Permanent

ROLE OVERVIEW

We are looking for a responsible and detail-oriented Dispatch & Administration Executive to support our day-to-day dispatch and office operations. The role involves maintaining records, coordinating domestic and international dispatches, packaging materials, preparing shipment documents, and ensuring smooth administrative coordination.

KEY RESPONSIBILITIES

1. Maintain and update dispatch records, inventory logs, and other operational data using Google Sheets, Microsoft Excel, Zoho, and Microsoft Word.

2. Coordinate domestic and international courier dispatches with logistics and courier partners.

3. Prepare courier labels, invoices, packing lists, shipping documents, and other dispatch-related documentation.

4. Package samples, documents, and products securely for dispatch.

5. Arrange courier pickups and ensure timely dispatch and delivery of shipments.

6. Track shipments and follow up with courier partners until successful delivery.

7. Maintain accurate records of dispatches, courier expenses, and delivery status.

8. Coordinate with internal teams to ensure timely packaging and dispatch of materials.

9. Organize and maintain physical and digital documentation related to dispatches.

10. Coordinate with vendors, courier agencies, and service providers whenever required.

11. Assist in general administrative and office coordination activities.

12. Visit courier offices, vendors, or other locations for official work whenever required.

13. Handle incoming and outgoing office calls professionally, respond to routine inquiries, and direct calls to the appropriate team members.

DESIRED CANDIDATE PROFILE

1. Graduate in any discipline.

2. 14 years of experience in dispatch, office administration, logistics coordination, or documentation.

3. Proficiency in Google Sheets, Microsoft Excel, Microsoft Word, and Microsoft Outlook is mandatory.

4. Strong data management and documentation skills.

5. Good organizational and multitasking abilities.

6. Excellent attention to detail and accuracy.

7. Good communication skills in English and Hindi.

8. Willingness to travel locally for official work whenever required.

COMPENSATION

1. Salary: 15,000 – 25,000 per month (CTC)

2. Final compensation will depend on the candidate's experience, skills, and interview performance.