Administration Coordinator

Smart IMS Inc.; Hyderabad; On-site; INR 900,000 - 1,200,000; Full time

Job summary

Smart IMS Inc. in Hyderabad is seeking a Sr. Business/Management Coordinator to support senior management. The role requires a Graduate in any discipline with 5+ years of admin coordination experience, strong MS Office skills, and excellent communication and organizational abilities.

You will manage calendars, prepare MIS reports and presentations, and coordinate with department heads to ensure timely follow-up on instructions. Confidentiality and professionalism are essential.

Qualifications

• Graduate in any discipline.
• 5+ years of relevant experience as an admin coordinator to senior management.
• Excellent communication, coordination, and follow-up skills.
• Proficiency in MS Office, especially Excel and PowerPoint.
• Strong organizational skills, professionalism, and confidentiality.
• Manage the management calendar, appointments, meetings, and official correspondence.
• Coordinate with department heads and ensure timely follow-up on management instructions.
• Strong experience in preparing MIS reports, presentations, meeting minutes, and business updates.
• Monitor pending tasks, deadlines, and action points across departments.
• Coordinate business meetings, travel arrangements, and management reviews.

Responsibilities

• Coordinate with senior management to schedule and organize meetings.
• Prepare MIS reports, presentations, and meeting minutes for management reviews.
• Ensure follow-up on management instructions across departments.
• Maintain confidentiality and professional handling of information.
• Coordinate travel arrangements and calendar entries for executives.
• Monitor deadlines and action points to ensure timely completion.

Skills

Communication

Coordination

Follow-up

Calendar management

Cross-department coordination

MIS reports

Presentations

Meeting minutes

Business updates

Task monitoring

Travel coordination

Meetings coordination

Confidentiality

Organization

Professionalism

Education

Graduate in any discipline

Tools

MS Office (Excel, PowerPoint)

Job description

Title: Sr. Business/Management Coordinator

Location: Hyderabad

Required skills:

• Graduate in any discipline.
• 5+ years of relevant experience as an admin coordinator to senior management.
• Excellent communication, coordination, and follow-up skills.
• Proficiency in MS Office, especially Excel and PowerPoint.
• Strong organizational skills, professionalism, and confidentiality.
• Manage the management calendar, appointments, meetings, and official correspondence.
• Coordinate with department heads and ensure timely follow-up on management instructions.
• Strong experience in preparing MIS reports, presentations, meeting minutes, and business updates.
• Monitor pending tasks, deadlines, and action points across departments.
• Coordinate business meetings, travel arrangements, and management reviews.