Sr. Executive

Vashi Integrated Solutions; Hyderabad; On-site; INR 400,000 - 700,000; Full time

Job summary

Vashi Integrated Solutions is seeking a proactive Admin Coordinator - Assistant Manager to oversee regional administrative operations across offices, ensuring compliance with company policies and coordinating with multiple departments to maintain smooth operations. Regional travel is a key component of the role.

Key duties include coordinating day-to-day activities, facility management, procurement, vendor relations, invoice processing, and supporting travel logistics for regional teams.

Qualifications

• Strong organizational and time-management skills.
• Excellent communication and interpersonal skills.
• Proficiency in MS Office (Word, Excel, PowerPoint).

Responsibilities

• Coordinate day-to-day administrative activities at the regional level.
• Support facility management, office supplies procurement, and vendor management.
• Assist in planning and execution of office setups, shifts, or expansions.
• Maintain compliance with safety, security, and operational standards.
• Act as a point of contact between regional offices and the corporate admin team.
• Monitor and manage maintenance, housekeeping, and general upkeep of facilities.
• Ensure timely processing of invoices and vendor payments in coordination with Finance.
• Prepare and submit periodic reports and documentation to Head Administration.
• Manage and support travel and logistics for regional teams.
• Handle employee queries related to administration within the assigned region.

Skills

Organizational skills

Time management

Communication skills

Interpersonal skills

MS Office

Tools

MS Office

Job description

We are seeking a proactive and organized Admin Coordinator - Assistant Manager to support administrative operations across our regional offices. The role involves overseeing daily administrative tasks, ensuring compliance with company policies, and coordinating with various departments to maintain smooth operations. Regional travel is required as part of the role.

Key Responsibilities:

Coordinate day-to-day administrative activities at the regional level.

Support facility management, office supplies procurement, and vendor management.

Assist in planning and execution of office setups, shifts, or expansions.

Maintain compliance with safety, security, and operational standards.

Act as a point of contact between regional offices and the corporate admin team.

Monitor and manage maintenance, housekeeping, and general upkeep of facilities.

Ensure timely processing of invoices and vendor payments in coordination with Finance.

Prepare and submit periodic reports and documentation to Head Administration.

Manage and support travel and logistics for regional teams.

Handle employee queries related to administration within the assigned region.

Strong organizational and time-management skills.

Excellent communication and interpersonal skills.

Ability to multitask and work under pressure.

Attention to detail and problem-solving attitude.

Proficiency in MS Office (Word, Excel, PowerPoint).

Knowledge of facility and vendor management processes.

Additional Comments

Location: Travel in that region is required South - Hyderabad (Base Location)