Administration Coordinator

Jobaaj Com; Greater Noida; Hybrid; INR 800,000 - 1,400,000; Full time

Job summary

Jobaaj Com in Noida is seeking an experienced Administration/Operations professional to manage workflows, payroll functions, reimbursements, and vendor coordination. You will support the Partner and India operations, coordinating with external accountants and auditors, while maintaining confidentiality and timely delivery of projects.

The role requires 13+ years in administration or project coordination, strong MS Office skills, and excellent communication.

Qualifications

• 13+ years of experience in Administration, Operations, or Project Coordination.
• Experience with payroll, reimbursements, vendor management, or workflow tracking.
• Proficient in MS Office, especially Excel, Word, and PowerPoint.
• Strong communication, organizational, multitasking, and problem-solving skills.
• Experience in accounting, financial services, or consulting preferred.
• Hybrid setup in Noida; comfortable with Canadian EST time zone.

Responsibilities

• Manage workflow, project trackers, schedules, deadlines, and client follow-ups.
• Handle payroll, employee reimbursements, vendor coordination, and payments.
• Provide administrative support to the Partner and India operations.
• Coordinate with external accountants, auditors, clients, and internal teams.
• Maintain documentation, prepare reports, and ensure timely project delivery.
• Identify process improvements and maintain confidentiality.

Skills

MS Office

Excel

PowerPoint

Communication

Organizational

Multitasking

Payroll processing

Vendor management

Job description

Role & Responsibilities

• Manage workflow, project trackers, schedules, deadlines, and client follow-ups.
• Handle payroll, employee reimbursements, vendor coordination, and payments.
• Provide administrative support to the Partner and India operations.
• Coordinate with external accountants, auditors, clients, and internal teams.
• Maintain documentation, prepare reports, and ensure timely project delivery.
• Identify process improvements and maintain confidentiality.

Preferred Candidate Profile

• 13 years of experience in Administration, Operations, or Project Coordination.
• Experience in payroll, reimbursements, vendor management, or workflow tracking.
• Proficiency in MS Office, especially Excel, Word, and PowerPoint.
• Strong communication, organizational, multitasking, and problem-solving skills.
• Experience in accounting, financial services, or consulting is preferred.
• Comfortable working in the Canadian EST time zone and in a hybrid setup in Noida.