Admin & HR Executive

Mightysenses Electronics (opc); New Delhi; On-site; INR 600,000 - 900,000; Full time

Job summary

Mightysenses Electronics (opc) invites applications for an Admin & HR Executive in Okhla Industrial Area, New Delhi. The role covers day-to-day administrative operations, HR functions, vendor coordination, and tender support to ensure smooth office functioning and compliant processes.

The ideal candidate has a Graduate degree with about 12 years of experience in admin, HR, and office management. You will manage payroll coordination, document control, and liaise with engineering and finance teams

Qualifications

• Strong organizational and follow-up skills.
• Comfortable handling multiple tasks independently.
• Good written and spoken English & Hindi.
• Proficient in MS Excel, Word, email communication.
• Basic understanding of HR processes and office administration.

Responsibilities

• Manage office infrastructure, utilities, internet, phones, stationery, pantry, and housekeeping.
• Coordinate with landlords, facility vendors, courier agencies, and service providers.
• Maintain asset registers (laptops, tools, test equipment, dongles, etc.).
• Coordinate with vendors for office supplies, logistics, travel bookings, and local purchases; maintain vendor records and quotations.
• Support procurement with documentation follow-ups.
• Book travel (air/train/hotel) for project teams and management; coordinate local logistics for project material movement.
• Maintain travel records and bills for accounts submission.
• Maintain company documents: incorporation, GST, PAN, bank, ISO (if applicable); assist in tender prep and vendor registrations; filing systems.
• Monitor tenders on Government portals and private platforms; identify tenders relevant to AV, IT, Networking, ELV, turnkey projects.
• Download and maintain tender documents, BOQs, drawings, amendments; maintain Tender Tracker with deadlines and status; coordinate inputs with engineering, sales, and finance.
• Assist in preparation of company profile, statutory documents, vendor registrations, and bank guarantees/EMD coordination.
• Support online tender submissions and track post-submission clarifications; maintain archive of submitted tenders.
• Assist in hiring coordination: interview scheduling, offers, joining formalities; maintain employee records; manage onboarding & exit formalities.
• Track attendance, leaves, holidays, and work-from-site records; coordinate with payroll consultant for salary processing; handle PF, ESIC, gratuity, and statutory data sharing.
• Implement HR policies (leave, travel, reimbursement, working hours); address routine employee queries; ensure workplace discipline and confidentiality.
• Coordinate with external HR/payroll consultants; maintain compliance documentation.
• KPIs: smooth daily operations; timely payroll & compliance coordination; clean documentation; low follow-up burden; employee issues resolved efficiently.

Skills

Organizational skills

Multitasking

English & Hindi

Education

Graduate (B.Com / BBA / MBA / HR preferred)

Tools

MS Excel

MS Word

Email etiquette

Job description

Job Title

Admin & HR Executive

Location

Okhla Industrial Area, New Delhi (with occasional site/vendor coordination)

Reporting To

Director

Role Objective

To manage day-to-day administrative operations and HR functions of the company, ensuring smooth office functioning, employee compliance, vendor coordination, and people operationswhile keeping costs, documentation, and processes under control.

Key Responsibilities

A. Administration

Office & Operations

• Manage office infrastructure, utilities, internet, phones, stationery, pantry, and housekeeping
• Coordinate with landlords, facility vendors, courier agencies, and service providers
• Maintain asset registers (laptops, tools, test equipment, dongles, etc.)

Vendor & Procurement Support

• Coordinate with vendors for office supplies, logistics, travel bookings, and local purchases
• Maintain vendor records, quotations, PO copies, delivery notes
• Support procurement team with documentation follow-ups

Travel & Logistics

• Book travel (air/train/hotel) for project teams and management
• Coordinate local logistics for project material movement
• Maintain travel records and bills for accounts submission

Documentation & Compliance

• Maintain company documents: incorporation, GST, PAN, bank, ISO (if applicable)
• Assist in preparing documents for tenders, client onboarding, vendor registration
• Maintain soft and hard copy filing systems (contracts, NDAs, agreements)

B. Tender Management

Tender Monitoring

• Regularly monitor and track tenders on:
• Government e-Procurement portals (GeM, CPPP, state PWD portals, PSU portals, etc.)
• Client-specific portals and private tender platforms

• Identify tenders relevant to company scope (AV, IT, networking, ELV, turnkey projects)

Tender Documentation Support

• Download and maintain tender documents, BOQs, drawings, amendments, and corrigenda
• Maintain a Tender Tracker Sheet with submission deadlines, EMD, pre-bid dates, and status
• Coordinate internally with engineering, sales, and finance teams for inputs
• Assist in preparation of:
  • Company profile
  • Statutory documents
  • Vendor registrations
  • Bank guarantees / EMD coordination (with accounts & bank)

Submission & Compliance

• Support online tender submissions on portals
• Track post-submission activities: clarifications, technical queries, results, LOA
• Maintain archive of submitted tenders for future reference

C. HR Functions

Employee Lifecycle Management

• Assist in hiring coordination: interview scheduling, offer letters, joining formalities
• Maintain employee records
• Manage onboarding & exit formalities

Attendance, Leave & Payroll Support

• Track attendance, leaves, holidays, and work-from-site records
• Coordinate with accounts/payroll consultant for salary processing
• Handle PF, ESIC, gratuity, and statutory data sharing (via consultant)

HR Policies & Discipline

• Implement HR policies (leave, travel, reimbursement, working hours)
• Address routine employee queries and concerns
• Ensure basic workplace discipline and professionalism

Compliance & Statutory Coordination

• Coordinate with external HR/payroll consultants
• Maintain compliance documentation

Skills & Competencies

Must-Have

• Strong organizational and follow-up skills
• Comfortable handling multiple tasks independently
• Good written and spoken English & Hindi
• Proficient in MS Excel, Word, email communication
• Basic understanding of HR processes and office administration

Good to Have

• Experience in engineering / IT / AV / project-based companies
• Familiarity with GST, PF, ESIC, vendor documentation
• Ability to coordinate with technical teams and external consultants

Experience & Qualification

• Education: Graduate (B.Com / BBA / MBA / HR preferred)
• Experience:
  • 12 years in Admin / HR / Office Management role
  • Experience in small or mid-size company preferred

Personality Fit

• Practical, reliable, and execution-oriented
• Comfortable working directly with team
• Able to handle ambiguity and evolving processes
• Trustworthy and confidential with company data

KPIs / Performance Indicators

• Smooth daily office operations (zero chaos)
• Timely payroll & compliance coordination
• Clean and up-to-date documentation
• Low follow-up burden on founders
• Employee issues resolved efficiently