Administration Assistant

VASUDHA PHARMA CHEM; Visakhapatnam; On-site; INR 200,000 - 360,000; Full time

Job summary

VASUDHA PHARMA CHEM in Visakhapatnam is seeking an Admin/Front Office professional to manage visitor hospitality, travel arrangements, and site operations. The role covers induction, asset management, canteen and transportation, and coordination with HR for contract manpower and welfare activities.

The incumbent will coordinate with internal/external trainers, organize meetings and health check-ups, support government inspections, and ensure SOPs are followed across Vizag units.

Responsibilities

• Responsible for Front Office.
• Hospitality of the visitors and audit arrangements - Travel as per visitors itinerary, Hotel accommodation, Food arrangements, site seeing.
• Employee Engagement activities - Organizing the events, sports & functions.
• Responsible for follow ups to offered candidates till their joining.
• Responsible for overall induction program
• Employee Asset Management - Allocation and utilization of employee assets like Mobile, Group SIM, PCs, Laptops, Business cards, ID cards, Office furniture, etc.
• General administration like Transportation, Canteen Management, snacks & beverages.
• Travel and expenses – Ticketing to the employees and effectively process the claims based on approval hierarchy.
• Assisting Government Officials while site inspections.
• Assistance to Canteen Management Activities & Welfare Activities
• Co-ordinating with internal and external trainers by arranging the necessary infrastructure.
• Organizing internal and external meetings, awareness sessions, rallies, plantation, blood donation camps and periodical health check-ups.
• Co-ordinating with Unit HRs to provide Uniforms, Linen Management, rewards and gifts.
• Supporting the HR – team to engage the Contract Manpower / Temporary / Contract basis for a specific period by way of contract (Medical Officers, etc.)
• Supporting the employees when they are hospitalized on severe injuries and assist them for Mediclaim correspondence.
• Follow and implement all related SOP’s
• Assisting Manager – ADMIN time to time.
• He is responsible for all Vizag units Admin activities
• Supporting to the Foundation team whenever required.
• Any other activities time-to-time to support our HO / other functional departments on required data.
• In case of absence his immediate superior / colleague would follow his responsibilities temporarily.

Job description

Job Description:

• Responsible for Front Office.
• Hospitality of the visitors and audit arrangements - Travel as per visitors itinerary, Hotel accommodation, Food arrangements, site seeing.
• Employee Engagement activities - Organizing the events, sports & functions.
• Responsible for follow ups to offered candidates till their joining.
• Responsible for overall induction program
• Employee Asset Management - Allocation and utilization of employee assets like Mobile, Group SIM, PCs, Laptops, Business cards, ID cards, Office furniture, etc. For eligible candidates.
• General administration like Transportation, Canteen Management, snacks & beverages.
• Travel and expenses – Ticketing to the employees and effectively process the claims based on approval hierarchy.
• Assisting Government Officials while site inspections.
• Assistance to Canteen Management Activities & Welfare Activities
• Co-ordinating with internal and external trainers by arranging the necessary infrastructure.
• Organizing internal and external meetings, awareness sessions, rallies, plantation, blood donation camps and periodical health check-ups.
• Co-ordinating with Unit HRs to provide Uniforms, Linen Management, rewards and gifts.
• Supporting the HR – team to engage the Contract Manpower / Temporary / Contract basis for a specific period by way of contract (Medical Officers, etc.)
• Supporting the employees when they are hospitalized on severe injuries and assist them for Mediclaim correspondence.
• Follow and implement all related SOP’s
• Assisting Manager – ADMIN time to time.
• He is responsible for all Vizag units Admin activities
• Supporting to the Foundation team whenever required.
• Any other activities time-to-time to support our HO / other functional departments on required data.
• In case of absence his immediate superior / colleague would follow his responsibilities temporarily.