Administration Assistant

TeamLease; Gurugram District; On-site; INR 600,000 - 1,000,000; Full time

Job summary

TeamLease in Gurugram is seeking a Specialist Admin Facilities & Transport Operations to drive efficient workplace operations, overseeing administration, facilities, employee services, real estate coordination, and end-to-end transportation operations.

You will own and govern employee transportation, facility services, vendor management, MIS reporting, budgeting, and compliance, ensuring seamless day-to-day operations and a superior employee experience.

Qualifications

• Graduate with 3–6 years of experience in Administration/Facilities (IT environment preferred).
• Strong communication and stakeholder management capabilities.

Responsibilities

• Own and govern employee transportation operations end-to-end, including demand consolidation, vendor coordination, roster planning, service delivery, MIS reporting, and billing/PO management
• Act as the single point of contact for business units on all administration, facility, and employee service requirements, ensuring seamless day-to-day operations
• Manage end-to-end employee lifecycle support including onboarding formalities, workplace services, engagement initiatives, and travel/hospitality arrangements
• Oversee facility operations and workplace services (housekeeping, cafeteria, infrastructure, AMCs), ensuring service quality, compliance, and employee experience
• Drive vendor management across services, including performance monitoring, service delivery, and commercial governance
• Support asset management, logistics, event execution, and overall operational readiness of the workplace
• Coordinate real estate and infrastructure-related activities, including landlord engagement and workspace readiness
• Manage financial and compliance aspects including MIS, budgeting, PO/invoice processing, and audit support

Skills

Administration & facility operations

Vendor management

MIS budgeting

Planning & execution

Education

Graduate degree

Job description

Job Title: Specialist Admin Facilities & Transport Operations

Role Summary: To drive efficient workplace operations by managing administration,

facilities, employee services, real estate coordination, and end-to-end transportation

operations.

Key Responsibilities

• Own and govern employee transportation operations end-to-end, including

  demand consolidation, vendor coordination, roster planning, service delivery,

  MIS reporting, and billing/PO management

• Act as the single point of contact for business units on all administration,

  facility, and employee service requirements, ensuring seamless day-to-day

  operations

• Manage end-to-end employee lifecycle support including onboarding

  formalities, workplace services, engagement initiatives, and travel/hospitality

  arrangements

• Oversee facility operations and workplace services (housekeeping, cafeteria, infrastructure, AMCs), ensuring service quality, compliance, and employee experience

• Drive vendor management across services, including performance monitoring, service delivery, and commercial governance

• Support asset management, logistics, event execution, and overall

  operational readiness of the workplace

• Coordinate real estate and infrastructure-related activities, including landlord

  engagement and workspace readiness

• Manage financial and compliance aspects including MIS, budgeting,

  PO/invoice processing, and audit support

Qualifications & Experience

• Graduate with 3–6 years of experience in Administration/Facilities (IT

  environment preferred)

• Strong communication and stakeholder management capabilities

Key Skills

• Administration & facility operations with transport operations management expertise

• Vendor management, coordination, and service delivery

• MIS, budgeting, and commercial process handling

• Strong planning, execution, and problem-solving skills