Administration Manager, Administration

CLSA; Pune District; On-site; INR 1,500,000 - 2,600,000; Full time

Job summary

CLSA in Pune seeks an experienced Facilities Manager to oversee day‑to‑day office operations, security, housekeeping, and guest management. You will coordinate travel support, vendor partners, and budget data while ensuring safety compliance and healthy workplace practices.

Role involves CSR and employee engagement planning, plus facility upgrade initiatives; collaboration with global stakeholders, and delivering projects with high attention to detail.

Qualifications

• Bachelor’s degree in Business Administration, or related field.
• Minimum of 8-10 years of relevant facility management experience in IT/ITES.
• Proficiency in Microsoft Office.
• Strong knowledge of building services, vendor management, and statutory compliance.
• Ability to handle multiple priorities, manage projects, and deliver results independently.
• High attention to detail with a proactive and enthusiastic mindset; team-oriented approach.
• Excellent organizational and leadership skills.

Responsibilities

• Responsible for day-to-day office management functions like housekeeping, security, cafeteria, guest and visit management etc.
• Supporting employees on their travel requirements like air, car, VISA, FOREX, accommodation etc.
• Manage employee transport.
• Responsible for coordination with external service providers and vendor partners.
• Responsible for budget planning, invoice management and data maintenance.
• Oversee health and safety and related compliances from admin and facility perspective.
• Plan and execute CSR and employee engagement activities.
• Engage from time to time in facility upkeep / upgrade projects and initiatives.
• Work closely with global stakeholders for operations alignment and management.

Skills

Project management

Time management

Leadership

Organizational skills

Attention to detail

Communication skills

Education

Bachelor’s degree in Business Administration

Tools

Microsoft Office

Job description

• Responsible for day-to-day office management functions like housekeeping, security, cafeteria, guest and visit management etc.
• Supporting employees on their travel requirements like air, car, VISA, FOREX, accommodation etc.
• Manage employee transport.
• Responsible for coordination with external service providers and vendor partners.
• Responsible for budget planning, invoice management and data maintenance.
• Oversee health and safety and related compliances from admin and facility perspective.
• Plan and executive CSR and employee engagement activities.
• Engage from time to time in facility upkeep / upgrade projects and initiatives.
• Work closely with global stakeholders for operations alignment and management.

Requirements

• Bachelor’s degree Business Administration, or related field.
• Minimum of 8-10 years of relevant experience in facility management with relevant experience in IT/ITES organizations.
• Proficiency in Microsoft office.
• Strong knowledge of building services, vendor management, and statutory compliance.
• Ability to handle multiple priorities, manage projects, and deliver results independently.
• High attention to detail with a proactive and enthusiastic mindset; team-oriented approach.
• Excellent organizational and leadership skills.