Admin & HR Officer

Shezle Imperio Private Limited; Ahmedabad District; On-site; INR 400,000 - 560,000; Full time

Job summary

Shezle Imperio Private Limited seeks an Admin & HR Officer to manage day-to-day HR and administration, lead recruitment, maintain records, and ensure payroll data accuracy. The role requires 4+ years of experience and a Bachelor’s degree in a related field, with emphasis on compliance and confidentiality.

The ideal candidate will oversee onboarding, attendance, and policy implementation, while coordinating with management for smooth HR operations in Ahmedabad.

Qualifications

• Bachelor’s degree in HR/BA/Commerce/Management or related field.
• 2–5 years HR/admin experience preferred, preferably in manufacturing or chemical sector.
• Knowledge of payroll processes and labour regulations.
• Proficiency in MS Office and email communications.
• Experience with HRMS, attendance management, or payroll software is an advantage.

Responsibilities

• Manage day-to-day HR and office administration activities and ensure smooth functioning of the office.
• Handle recruitment activities including job posting, candidate sourcing, screening, interview coordination, and onboarding.
• Maintain employee records, personal files, attendance, leave records, and other HR documentation.
• Prepare and maintain employment-related documents, joining formalities, appointment letters, confirmation letters, and other HR correspondence.
• Coordinate employee attendance, leave management, working hours, and shift-related records where applicable.
• Assist in payroll processing by providing attendance, leave, salary, and employee information to accounts/payroll.
• Manage onboarding, induction, documentation, and exit formalities.
• Coordinate employee communication, engagement activities, meetings, and internal announcements.
• Support HR policy implementation and workplace rules.
• Handle employee queries and coordinate with management to resolve HR/admin issues.
• Maintain confidentiality of employee and company information.
• Assist with performance appraisals and employee confirmations.
• Coordinate statutory HR compliances and records.
• Liaise with external consultants, recruitment agencies, government authorities, and service providers.
• Manage office supplies, facilities, and general administrative requirements.
• Coordinate travel, meetings, visitors, and other office needs.
• Assist in organizing company events, meetings, and training programs.

Skills

Communication skills

Documentation skills

Organizational skills

Multitasking

Education

Bachelor’s degree in Human Resources, Business Administration, Commerce, Management, or a related field

Tools

MS Office (Excel/Word/Outlook)

Job description

Admin & HR Officer

• Designation: Admin & HR Officer


• Experience: 4+ Years


• Job Type: Full-Time


• Location: Ahmedabad

Duties & Responsibilities

• Manage day-to-day HR and office administration activities and ensure smooth functioning of the office.


• Handle recruitment activities including job posting, candidate sourcing, screening, interview coordination, and onboarding.


• Maintain employee records, personal files, attendance, leave records, and other HR documentation.


• Prepare and maintain employment-related documents, joining formalities, appointment letters, confirmation letters, and other HR correspondence.


• Coordinate employee attendance, leave management, working hours, and shift-related records where applicable.


• Assist in payroll processing by providing accurate attendance, leave, salary, and employee information to the accounts/payroll team.


• Manage employee onboarding, induction, documentation, and exit formalities.


• Coordinate employee communication, engagement activities, meetings, and internal announcements.


• Support management in implementing HR policies, procedures, and workplace rules.


• Handle employee queries and coordinate with management to resolve HR and administrative issues.


• Maintain confidentiality of employee, salary, and company information.


• Assist with performance appraisal processes, employee confirmations, and other HR activities.


• Coordinate statutory HR compliances and maintain relevant records and documentation.


• Liaise with external consultants, recruitment agencies, government authorities, and other service providers when required.


• Manage office supplies, stationery, housekeeping, maintenance, and general administrative requirements.


• Coordinate office facilities, utilities, security, transportation, and other administrative services.


• Maintain records of company assets, office equipment, and administrative purchases.


• Coordinate travel arrangements, meetings, visitors, and other office requirements.


• Handle incoming and outgoing correspondence, documentation, courier services, and general office communication.


• Assist in organizing company events, employee activities, meetings, and training programs.


• Coordinate with different departments to ensure smooth administrative and HR operations.


• Prepare HR and administrative reports for management as required.


• Support management in maintaining a professional, safe, disciplined, and positive workplace environment.

Qualifications

• Bachelor’s degree in Human Resources, Business Administration, Commerce, Management, or a related field.


• 2–5 years of experience in HR, office administration, or a similar role, preferably in a manufacturing or chemical company.


• Good understanding of recruitment, employee records, attendance, leave management, onboarding, and HR administration.


• Basic knowledge of payroll processes and applicable labour and employment regulations.


• Knowledge of statutory HR compliances such as PF, ESIC, Professional Tax, Bonus, Gratuity, and applicable labour laws is preferred.


• Proficiency in MS Office, particularly Excel, Word, and email communication.


• Experience with HRMS, attendance management, or payroll software is an advantage.


• Strong documentation and record-keeping skills.


• Good written and verbal communication skills.


• Ability to handle confidential employee and company information responsibly.


• Strong organizational and multitasking abilities.


• Previous experience in a manufacturing/industrial environment will be an advantage.

Behavior

• Professional, approachable, and employee-friendly personality.


• Excellent communication and interpersonal skills.


• High level of confidentiality, integrity, and discretion.


• Strong sense of responsibility and accountability.


• Organized, systematic, and detail-oriented approach.


• Proactive attitude toward identifying and resolving administrative and HR issues.


• Good listening skills and ability to understand employee concerns.


• Fair, unbiased, and professional approach when handling employee matters.


• Ability to maintain discipline while building positive employee relationships.


• Strong time-management and multitasking skills.


• Calm and solution-oriented approach when dealing with workplace issues.


• Ability to coordinate effectively with employees, management, vendors, and external agencies.


• Adaptable and willing to learn new HR systems, policies, and regulations.


• Team-oriented attitude with the ability to work independently when required.


• Positive attitude and strong commitment to maintaining a productive and professional workplace.