Admin Executive, Bangalore

Iron Mountain; Bengaluru; On-site; INR 350,000 - 520,000; Full time

Job summary

Iron Mountain is seeking a skilled and organized Administrative Executive to join our Facilities and Operations team. In this role, you will oversee daily office administrative operations, manage vendor relations, assist with financial and human resources processes, and support employee engagement initiatives to maintain an efficient, safe workplace for all employees.

You will collaborate with HR, Finance, Safety, and Security teams to onboarding, record management, and basic financial

Qualifications

• 2-5 years of proven experience in an administrative or office management role.
• Strong knowledge of office management software, including proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Proven ability in problem-solving, stakeholder management, written and verbal communication, and maintaining strict confidentiality.
• A Bachelor’s degree in Business Administration or a related field (or equivalent relevant professional experience).

Responsibilities

• Oversee Daily Operations and Procurement: Manage day-to-day office administrative activities, inventory, and vendor operations—includ­ing processing PSR and PO—to maintain a seamless work environment.
• Collaborate Across Departments: Partner with Human Resources, Finance, Safety, and Security teams to assist with employee onboarding, record management, basic financial administrative tasks, and workplace engagement events.
• Ensure Compliance and Reporting: Guarantee all site operations adhere to statutory regulations and organizational policies while delivering accurate monthly MIS reports.

Skills

Administrative experience

Stakeholder management

Communication

Education

Bachelor's in Business Administration

Tools

Microsoft Office Suite

Job description

At Iron Mountain we know that work, when done well, makes a positive impact for our customers, our employees, and our planet. That is why we need smart, committed people to join us. Whether you are looking to start your career or make a change, talk to us and see how you can elevate the power of your work at Iron Mountain.

We provide expert, sustainable solutions in records and information management, digital transformation services, data centers, asset lifecycle management, and fine art storage, handling, and logistics. We proudly partner every day with our 225,000 customers around the world to preserve their invaluable artifacts, extract more from their inventory, and protect their data privacy in innovative and socially responsible ways.

Are you curious about being part of our growth story while evolving your skills in a culture that will welcome your unique contributions? If so, lets start the conversation.

Job Summary

Iron Mountain is seeking a skilled and organized Administrative Executive to join our Facilities and Operations team. In this role, you will be responsible for overseeing daily office administrative operations, managing vendor relations, assisting with financial and human resources processes, and supporting employee engagement initiatives. You will join a dedicated operational support team focused on maintaining an efficient, safe, and positive workplace environment for all employees.

What You ll Do

• Oversee Daily Operations and Procurement: Manage day-to-day office administrative activities, inventory, and vendor operations-including processing Purchase Service Requisitions (PSR) and Purchase Orders (PO)-to maintain a seamless work environment.
• Collaborate Across Departments: Partner with Human Resources, Finance, Safety, and Security teams to assist with employee onboarding, record management, basic financial administrative tasks, and workplace engagement events.
• Ensure Compliance and Reporting: Guarantee all site operations adhere to statutory regulations and organizational policies while delivering accurate monthly Management Information System (MIS) reports.

What You ll Bring

• 2-5 years of proven experience in an administrative or office management role.
• Strong knowledge of office management software, including proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Proven ability in problem-solving, stakeholder management, written and verbal communication, and maintaining strict confidentiality.
• A Bachelor s degree in Business Administration or a related field (or equivalent relevant professional experience).

Category: Administrative Services