Admin Executive

Prismforce; Pune District; Hybrid; INR 300,000 - 420,000; Full time

Job summary

Prismforce is seeking a proactive Admin Executive to support day-to-day office administration and recruitment activities in Pune. The role requires coordination with candidates, employees, and external stakeholders, along with strong communication skills.

Responsibilities include managing office operations, assisting with onboarding, travel arrangements, and scheduling interviews. Freshers with good communication are welcome to apply, with a focus on learning and multitasking.

Qualifications

• Graduate in any discipline.
• 2 years of experience in administration, recruitment coordination, telecalling, or similar role; freshers with good communication can apply.
• Good verbal and written communication skills.
• Comfortable making phone calls and speaking professionally with candidates.
• Basic knowledge of MS Office, especially Excel and Word.
• Strong organizational, follow-up, and coordination skills.
• Attention to detail and ability to maintain accurate records.
• Proactive attitude, willingness to learn, and ability to multitask.

Responsibilities

• Manage day-to-day office administration and ensure smooth operations.
• Coordinate with vendors, building management, and service providers.
• Assist with travel arrangements, meeting room bookings, and employee logistics.
• Support HR and recruitment team with day-to-day hiring activities.
• Schedule interviews and coordinate with candidates and interviewers.
• Maintain recruitment database and applicant tracking records.

Skills

Verbal & written communication

MS Office (Excel & Word)

Organizational & coordination skills

Multitasking & detail orientation

Proactive learning attitude

Education

Graduate in any discipline

Tools

MS Office

Job description

Job Title: Admin Executive

## About the Role

We are looking for a proactive, organized, and detail-oriented Junior Admin to support day-to-day office administration and recruitment activities. The ideal candidate should have good communication skills, a willingness to learn, and the ability to coordinate effectively with candidates, employees, and external stakeholders.

## Key Responsibilities

### 1. Office Administration

• Manage day-to-day office administration and ensure smooth office operations.
• Maintain office supplies, stationery, inventory, and administrative records.
• Handle incoming and outgoing correspondence, courier services, and deliveries.
• Coordinate with vendors, service providers, and building management.
• Maintain and organize documents, files, and records.
• Assist with travel arrangements, meeting room bookings, and employee logistics.
• Ensure the office is organized and well-maintained.
• Support employee onboarding, office events, and other administrative activities.

### 2. Recruitment Support

• Support the HR and recruitment team with day-to-day hiring activities.
• Make calls to prospective candidates to discuss job opportunities and check their interest and availability.
• Follow up with candidates regarding interviews, feedback, and next steps.
• Schedule interviews and coordinate with candidates and interviewers.
• Share job descriptions and relevant information with candidates.
• Update candidate details, call status, interview schedules, and follow-up records.
• Assist in sourcing candidates through job portals and other recruitment channels, as required.
• Help maintain and update the recruitment database and applicant tracking records.
• Provide general coordination support to ensure a smooth recruitment process.

Required Skills and Qualifications

• Graduate in any discipline.
• 02 years of experience in administration, recruitment coordination, telecalling, or a similar role. Freshers with good communication skills may also apply.
• Good verbal and written communication skills.
• Comfortable making phone calls and speaking professionally with candidates.
• Basic knowledge of MS Office, especially Excel and Word.
• Strong organizational, follow-up, and coordination skills.
• Attention to detail and the ability to maintain accurate records.
• A proactive attitude, willingness to learn, and ability to multitask.