Admin Executive

Vidya Niketan; Gurugram District; On-site; INR 201,000 - 312,000; Full time

Job summary

Vidya Niketan is seeking an Admin Executive / Front Office Executive to manage the front desk and support day-to-day administrative activities. The role involves handling visitors, calls, correspondence, and records while coordinating with multiple departments to ensure smooth office operations.

The candidate should be well-organized, professional, and capable of multitasking in a busy school environment, with strong English and Hindi communication skills and proficiency in MS Office/Excel and

Qualifications

• Basic communication and interpersonal skills.
• Fluent/strong command of English and Hindi.
• Proficiency in MS Office, MS Excel, Google Sheets, Email, and Internet.
• Strong coordination and organizational abilities.
• Ability to multitask and work under pressure.

Responsibilities

• Manage the reception/front desk and create a welcoming environment.
• Greet and assist students, parents, visitors, faculty, and staff.
• Handle incoming/outgoing calls and direct to the right person/department.
• Maintain visitor records and manage visitor management processes.
• Coordinate appointments, meetings, and visitor schedules.
• Support day-to-day administrative tasks and office operations.
• Assist HR/Admin activities like attendance records and joining formalities.
• Prepare basic reports and maintain Excel/Sheets records.
• Coordinate with vendors and ensure timely completion of tasks.

Skills

Communication skills

English and Hindi

MS Office

Google Sheets

Time management

Multitasking

Coordination

Documentation

Professional attitude

Tools

MS Excel

Job description

Job Summary

We are looking for a smart, professional, and well-organized Admin Executive / Front Office Executive to manage front desk operations and support day-to-day administrative activities. The candidate will be responsible for handling visitors, calls, correspondence, records, coordination, and general office administration.

Key Responsibilities

Front Office Responsibilities

• Manage the reception/front desk and ensure a professional and welcoming environment.
• Greet and assist students, parents, visitors, guests, faculty, and staff.
• Handle incoming and outgoing calls and direct them to the concerned person/department.
• Handle visitor management and maintain visitor records.
• Respond to general enquiries and provide appropriate information.
• Coordinate appointments, meetings, and visitor schedules.
• Receive and distribute courier, letters, documents, and other official communications.
• Maintain proper front office registers and records.

Administration Responsibilities

• Support day-to-day administrative and office operations.
• Coordinate with different departments for smooth workflow.
• Maintain office records, documents, files, registers, and reports.
• Assist in managing office stationery and other administrative requirements.
• Coordinate with vendors/service providers whenever required.
• Assist in arranging meetings, events, official activities, and other institutional requirements.
• Prepare basic reports and maintain Excel/Google Sheets records.
• Support HR/Admin activities such as attendance records, employee documentation, joining formalities, and other administrative work.
• Ensure timely completion of assigned administrative tasks.
• Perform other duties assigned by the management.

Required Skills

• Basic communication and interpersonal skills.
• Good command of English and Hindi.
• Good telephone etiquette and visitor-handling skills.
• Proficiency in MS Office, MS Excel, Google Sheets, Email, and Internet.
• Strong coordination and organizational skills.
• Good documentation and record-maintenance skills.
• Professional attitude with a pleasant personality.
• Ability to multitask and work under pressure.
• Good problem-solving and time-management skills.