Admin Executive / Front Desk

Vidya Niketan; Gurugram District; On-site; INR 240,000 - 360,000; Full time

Job summary

Vidya Niketan in Gurugram invites applications for an Admin Executive / Front Office Executive to manage front desk operations and support day-to-day administrative activities. The role includes handling visitors, calls, correspondence, records, coordination, and office administration.

Key responsibilities include running the reception, greeting students and visitors, handling calls, maintaining visitor records, coordinating appointments, and distributing documents; and supporting HR/Admin

Qualifications

• Strong front desk and admin experience.
• Proficient in MS Office and Google Sheets.
• Excellent written and verbal communication in English and Hindi.

Responsibilities

• Manage the reception/front desk and maintain a professional environment.
• Greet students, parents, visitors, faculty and staff; direct calls to concerned departments.
• Handle incoming/outgoing calls and visitor management; maintain records.
• Coordinate appointments, meetings and visitor schedules; distribute documents.
• Support day-to-day administrative tasks and maintain office records and files.
• Assist in HR/Admin activities like attendance records and joining formalities.
• Coordinate with vendors/service providers when required.
• Assist in organizing meetings, events and institutional activities.

Skills

English & Hindi communication

Interpersonal skills

Organizational skills

Multitasking

Time management

Documentation skills

Tools

MS Office

MS Excel

Google Sheets

Email

Internet

Job description

Job Summary

We are looking for a smart, professional, and well-organized Admin Executive / Front Office Executive to manage front desk operations and support day-to-day administrative activities. The candidate will be responsible for handling visitors, calls, correspondence, records, coordination, and general office administration.

Key Responsibilities

Front Office Responsibilities

• Manage the reception/front desk and ensure a professional and welcoming environment.
• Greet and assist students, parents, visitors, guests, faculty, and staff.
• Handle incoming and outgoing calls and direct them to the concerned person/department.
• Handle visitor management and maintain visitor records.
• Respond to general enquiries and provide appropriate information.
• Coordinate appointments, meetings, and visitor schedules.
• Receive and distribute courier, letters, documents, and other official communications.
• Maintain proper front office registers and records.

Administration Responsibilities

• Support day-to-day administrative and office operations.
• Coordinate with different departments for smooth workflow.
• Maintain office records, documents, files, registers, and reports.
• Assist in managing office stationery and other administrative requirements.
• Coordinate with vendors/service providers whenever required.
• Assist in arranging meetings, events, official activities, and other institutional requirements.
• Prepare basic reports and maintain Excel/Google Sheets records.
• Support HR/Admin activities such as attendance records, employee documentation, joining formalities, and other administrative work.
• Ensure timely completion of assigned administrative tasks.
• Perform other duties assigned by the management.

Required Skills

• Basic communication and interpersonal skills.
• Good command of English and Hindi.
• Good telephone etiquette and visitor-handling skills.
• Proficiency in MS Office, MS Excel, Google Sheets, Email, and Internet.
• Strong coordination and organizational skills.
• Good documentation and record-maintenance skills.
• Professional attitude with a pleasant personality.
• Ability to multitask and work under pressure.
• Good problem-solving and time-management skills.