Admin Executive

Team Computers; Greater Noida; On-site; INR 420,000 - 600,000; Full time

Job summary

Team Computers is seeking an experienced Admin Executive for its Greater Noida location. The role involves handling daily office operations, facility management, vendor coordination, and AMC tracking across IT assets and office services.

The candidate should be adept at documentation, government liaisoning, and cost control, with strong communication and multitasking abilities. 13 years of experience is targeted for this position.

Qualifications

• Must have strong communication skills (verbal and written).
• Excellent coordination and organizational abilities.
• Proficiency in MS Office, especially Excel and Word.
• Experience in AMC management and renewal tracking.
• Vendor management and liaisoning with government authorities.
• Ability to handle official documentation and government coordination.
• Strong negotiation, multitasking and problem-solving skills.
• Attention to detail and time management.
• Experience in office administration and front desk handling.

Responsibilities

• Office Administration: Manage daily office operations, maintain office discipline, and ensure smooth administrative functioning.
• Facility Management: Coordinate housekeeping, maintenance, security, pantry, and other facility-related requirements.
• Vendor Management: Coordinate with vendors and service providers for office supplies, maintenance, and other administrative services.
• AMC Management: Maintain and track AMCs for office equipment, IT assets, hardware, and other services.
• Supply Chain Operations: Handling Dispatch and supply chain operations.
• Renewal Coordination: Coordinate with vendors and service providers for timely AMC renewals, quotations, approvals, and service requirements.
• Liaisoning: Coordinate with government departments, local authorities, statutory bodies, and external agencies for official documentation, approvals, registrations, and administrative requirements.
• Documentation & Records: Maintain AMC agreements, vendor contracts, quotations, invoices, purchase orders, official correspondence, and other administrative records.
• Cost & Expense Management: Track administrative and AMC expenses, verify vendor bills, and coordinate for timely payments.
• Inventory Management: Maintain records of office stationery, pantry supplies, equipment, and other administrative assets.
• Employee Support: Assist employees with day-to-day administrative requirements and resolve office-related issues.
• Visitor & Front Desk Management: Handle visitors, incoming calls, courier services, and general front-desk coordination.
• Compliance & Follow-ups: Ensure timely completion of administrative documentation, renewals, approvals, and other statutory requirements.
• MIS & Reporting: Prepare periodic administrative reports and maintain trackers for AMC renewals, vendor payments, office expenses, and administrative activities.

Skills

Verbal & Written Communication

Coordination

MS Excel

Vendor Management

Documentation

Negotiation

Time Management

Education

Graduate (any discipline)

Tools

MS Word

MS Excel

Job description

Job Description Admin Executive

Designation: Admin Executive

Location: Greater Noida

Experience: 13 Years

Key Roles & Responsibilities

1. Office Administration: Manage daily office operations, maintain office discipline, and ensure smooth administrative functioning.
2. Facility Management: Coordinate housekeeping, maintenance, security, pantry, and other facility-related requirements.
3. Vendor Management: Coordinate with vendors and service providers for office supplies, maintenance, and other administrative services.
4. AMC Management: Maintain and track Annual Maintenance Contracts (AMCs) for office equipment, IT assets, hardware, and other services.
5. Supply Chain Operations : Handling Dispatch and supply chain operations.
6. Renewal Coordination: Coordinate with vendors and service providers for timely AMC renewals, quotations, approvals, and service requirements.
7. Liaisoning: Coordinate with government departments, local authorities, statutory bodies, and external agencies for official documentation, approvals, registrations, and administrative requirements.
8. Documentation & Records: Maintain AMC agreements, vendor contracts, quotations, invoices, purchase orders, official correspondence, and other administrative records.
9. Cost & Expense Management: Track administrative and AMC expenses, verify vendor bills, and coordinate for timely payments.
10. Inventory Management: Maintain records of office stationery, pantry supplies, equipment, and other administrative assets.
11. Employee Support: Assist employees with day-to-day administrative requirements and resolve office-related issues.
12. Visitor & Front Desk Management: Handle visitors, incoming calls, courier services, and general front-desk coordination.
13. Compliance & Follow-ups: Ensure timely completion of administrative documentation, renewals, approvals, and other statutory requirements.
14. MIS & Reporting: Prepare periodic administrative reports and maintain trackers for AMC renewals, vendor payments, office expenses, and administrative activities.

Required Skills

• Good verbal and written communication skills.
• Strong coordination and organisational abilities.
• Proficiency in MS Office, particularly MS Excel and Word.
• Knowledge of AMC management and renewal tracking.
• Experience in vendor management and liaisoning activities.
• Ability to handle official documentation and government department coordination.
• Good negotiation, multitasking, and problem-solving skills.
• Attention to detail and time management.

Educational Qualification

Graduate in any discipline.