Admin Executive

Lokal; Bengaluru; Presencial; INR 260 000 - 360 000; Tempo integral

Resumo da oferta

Lokal is seeking a proactive Admin Executive to manage day-to-day office administration, facilities, and company assets in Bengaluru. The role involves handling IT assets, biometric attendance, and basic device support to ensure smooth operations.

You will coordinate vendors, procurement, and employee-related needs, contributing to a productive startup environment and a well-organized workplace.

Qualificações

• Graduation is required.
• 1–5 years of experience in Administration, Facilities, Workplace Operations, or a similar role.
• Experience in office administration, asset management, biometric/attendance management, vendor coordination, and procurement.
• Basic hands-on knowledge of laptops, smartphones, OS installation, and troubleshooting.
• Good communication, coordination, and organizational skills.

Responsabilidades

• Office Administration: Manage day-to-day office administration and ensure smooth workplace operations.
• Coordinate housekeeping, security, maintenance, pantry, and other facility services.
• Manage stationery, office supplies, pantry requirements, and general inventory.
• Handle courier, visitor management, travel bookings, and employee transportation.
• Support employee engagement activities, celebrations, and office events.
• Coordinate office seating, workspace requirements, and day-to-day employee needs.

Conhecimentos

Administration

Facilities

Vendor coordination

Biometric management

Asset management

Device troubleshooting

Communication

Formação académica

Graduation

Ferramentas

Windows

macOS

Office Suite

Descrição da oferta de emprego

Lokal - India's largest hyperlocal platform in Indian languages is focussed on building a world-class product for non-english speakers in India by providing them local information, classifieds and evolving with more meaningful use cases every day. We are operational in Andhra Pradesh, Telangana, Tamil Nadu, Kerala, Karnataka, Maharashtra, Gujarat, Punjab and West Bengal with 10M+ downloads as on today.

Job Description

Role Overview

We are looking for a proactive and hands-on Admin Executive to manage day-to-day office administration, workplace operations, facilities, and company assets. The role will involve handling IT assets such as laptops and smartphones, basic device setup and troubleshooting, biometric and attendance management, along with general administrative responsibilities to ensure smooth office operations.

Key Responsibilities

1. Office Administration

Manage day-to-day office administration and ensure smooth workplace operations.

Coordinate housekeeping, security, maintenance, pantry, and other facility services.

Manage stationery, office supplies, pantry requirements, and general inventory.

Handle courier, visitor management, travel bookings, and employee transportation.

Support employee engagement activities, celebrations, and office events.

Coordinate office seating, workspace requirements, and day-to-day employee needs.

2. Asset & Inventory Management

Manage company assets including laptops, smartphones, chargers, cables, and other peripherals.

Maintain accurate records of asset allocation, handover, transfer, and recovery.

Ensure timely asset provisioning during employee onboarding and recovery during offboarding.

Track asset condition, repairs, replacements, and maintenance.

Maintain office and equipment inventory records.

3. Biometric & Attendance Management

Manage and maintain the biometric attendance system for employees.

Monitor daily attendance, check-ins, check-outs, late marks, and regularization requests.

Coordinate with HR and employees regarding attendance-related queries and discrepancies.

Maintain accurate attendance records and prepare periodic attendance reports.

Support employee onboarding and offboarding by managing biometric access and attendance setup.

Coordinate with the biometric system/service provider for technical issues and updates.

4. Basic Device Support

Support employees with basic laptop and smartphone setup.

Handle Windows/macOS OS installation and basic configuration.

Provide first-level troubleshooting for common laptop, printer, Wi-Fi, and connectivity issues.

Coordinate with external service providers for repairs and technical issues.

Assist with meeting room, display, and video conferencing setup.

Coordinate with vendors for office maintenance, equipment, repairs, and services.

Support procurement of office supplies, equipment, laptops, smartphones, and other requirements.

Maintain vendor records and service documentation.

Track AMC, repair, maintenance, and service requirements.

Ensure timely follow-up with vendors and service providers.

6. General Administration

Maintain office records, documents, and administrative trackers.

Support management with day-to-day administrative requirements.

Ensure office facilities and common areas are well maintained.

Identify operational requirements and proactively coordinate for timely resolution.

Support other administrative activities as required.

Qualifications

Any Graduation.

1–5 years of experience in Administration, Facilities, Workplace Operations, or a similar role.

Experience in office administration, asset management, biometric/attendance management, vendor coordination, and procurement.

Basic hands-on knowledge of laptops, smartphones, OS installation, and troubleshooting.

Good communication, coordination, and organizational skills.

Ability to manage multiple responsibilities in a fast-paced startup environment.

Additional Information

• Ownership of international growth campaigns with direct revenue impact
• Deep exposure to large-scale iOS app growth and cutting-edge attribution infrastructure
• Fast-paced, experiment-driven environment with cross-functional learning
• Collaborative culture across product, content, analytics, and engineering