Admin Cum Project Coordinator

Johnfinlay; Kalyani Nagar; On-site; INR 1,200,000 - 1,800,000; Full time

Job summary

Johnfinlay in Maharashtra, India is seeking an experienced project coordination professional to manage day-to-day activities, collect updates, and prepare status reports. The role involves coordinating with multiple departments, tracking timelines, and ensuring timely communication of updates to senior management.

Proficiency with MS Office and familiarity with AI productivity tools is preferred. The ideal candidate will have strong organizational skills, 13 years of relevant experience, and a

Qualifications

• 13 years of experience in administration, project coordination, operations, or a similar role.
• Strong coordination, communication, and follow-up skills.
• Excellent organizational and time-management abilities.
• Proficiency with MS Excel, Word, PowerPoint, and email communication.
• Familiarity with AI productivity tools such as ChatGPT, Microsoft Copilot, Claude.
• Ability to prepare reports, organize data, document processes, and streamline workflows.
• Capacity to coordinate with multiple teams and manage several tasks concurrently.
• Attention to detail and solid problem-solving skills.
• Ability to clearly and professionally communicate project status to senior management.
• Willingness to learn and adopt new digital tools and technologies.

Responsibilities

• Coordinate day-to-day activities and workflow of ongoing projects.
• Collect regular updates from teams and maintain accurate project status.
• Track timelines, deliverables, pending activities, and follow-ups.
• Prepare daily/weekly project status reports for management.
• Coordinate with departments to ensure smooth execution of tasks.
• Follow up on pending tasks and flag delays or dependencies.
• Maintain project documents, trackers, and reports.
• Schedule and document project meetings and actions points.
• Communicate important updates to management and stakeholders.
• Assist management in tracking priorities and milestones.
• Handle routine administrative activities related to project coordination and office operations.
• Utilize AI tools to improve productivity and report preparation.
• Explore AI-based tools and automation to streamline workflows.
• Maintain confidentiality of project and company information.
• Perform other coordination duties as assigned.

Skills

Coordination

Communication

Time management

Attention to detail

Problem solving

Documentation

Education

Bachelor's degree in Business Administration/Management/Commerce

Tools

MS Excel

MS Word

PowerPoint

Email communication

ChatGPT

Microsoft Copilot

Claude

Job description

Coordinate and monitor the *day-to-day activities and workflow of ongoing projects*.

• Collect regular updates from respective teams and maintain accurate project status.
• Track project timelines, deliverables, pending activities, and important follow-ups.
• Prepare *daily/weekly project status reports* and share updates with higher management.
• Coordinate with different departments to ensure smooth execution of project activities.
• Follow up on pending tasks and highlight delays, issues, or dependencies to the concerned team.
• Maintain project-related documents, records, trackers, and reports in an organized manner.
• Schedule and coordinate project meetings and maintain meeting notes and action points.
• Ensure timely communication of important project updates to management and concerned stakeholders.
• Assist management in tracking priorities, deadlines, and key project milestones.
• Handle routine administrative activities related to project coordination and office operations.
• Use *AI tools and applications* to improve productivity, prepare reports, organize information, draft communications, and support day-to-day project coordination.
• Explore and implement suitable *AI-based tools and automation* to streamline administrative and project-related workflows.
• Maintain confidentiality of project and company information.
• Perform other coordination and administrative duties as assigned by management.

Role & responsibilities

Preferred candidate profile

Bachelor's degree in Business Administration, Management, Commerce, or a related field.

• *13 years of experience* in administration, project coordination, operations, or a similar role.
• Good coordination, communication, and follow-up skills.
• Strong organizational and time-management abilities.
• Good knowledge of *MS Excel, Word, PowerPoint, and email communication*.
• Familiarity with *AI tools such as ChatGPT, Microsoft Copilot, Claude, or similar productivity tools*.
• Ability to use AI tools effectively for *report preparation, data organization, documentation, communication, and workflow improvement*.
• Ability to prepare reports, maintain trackers, and manage documentation.
• Ability to coordinate with multiple teams and manage several tasks simultaneously.
• Good attention to detail and problem-solving skills.
• Ability to communicate project status clearly and professionally to senior management.
• Willingness to learn and adopt new digital tools and technologies.